This is a public tender notice from Dougherty County, Georgia, for the replacement of air handling units 3, 6, and 9 at the Dougherty County Health Department. The scope of work includes the removal and disposal of existing units and the installation of new Trane air handling unit systems. Bidders must be licensed and qualified contractors. A mandatory site visit is required. Proposals must be received by June 12, 2026. The contract will be awarded to the lowest responsive and responsible bidder. Payment terms are net 30. A one-year warranty is required. Liquidated damages will be assessed for delays at a rate of $75 per calendar day. Bid bonds, performance bonds, and payment bonds are required. Bidders must also comply with Georgia security and immigration laws.
The bid notice states that all work shall be substantially complete within 180 calendar days from the notice to proceed. The county recognizes that equipment lead times may be significant, and bidders must submit a preliminary project schedule with their bid, identifying the anticipated delivery date for long-lead items. The bid notice also states that unless otherwise specified by the procurement office all materials, supplies or equipment quoted herein must be delivered within thirty 30 days from date of notification or exception noted on bid sheet.
The bid notice states that payment terms are net 30 unless otherwise specified. Favorable term discounts may be offered and will be considered in determining low bids if they are deemed advantageous to the county.
The bid notice states that the contractor shall guarantee all specified work performed for a period of one 1 year from the date of written acceptance of the work by the owners designated representative that all materials, labor, and workmanship provided under this contract are free from defects of any kind. At no expense to the city of Albany, the contractor shall make repairs to any defects found and reported during the warranty period.
The bid notice states that the bid is for a lump sum contract and will be awarded to the responsive and responsible bidder submitting the lowest total base bid. The following criteria are used in determining low responsible bidder: a the ability, capacity and skill of bidder to perform required service. b whether bidder can perform service promptly or within specified time. c the character, integrity, reputation, judgment, experience and efficiency of bidder. d the performance of previous contracts. e the suitability of equipment or material for county use. f the ability of bidder to provide future maintenance and parts service.
The bid notice states that all bidders must be recognized and authorized dealers in the materials or equipment specified and be qualified to advise in their application or use. A bidder at any time requested must satisfy the procurement office and county commission that he has the requisite organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which he is interested. The undersigned bidder certifies that he is, at the time of bidding, and shall be, throughout the period of the contract, licensed by the state of Georgia to do the type of work required under terms of the contract documents. Bidder further certifies that he is skilled and regularly engaged in the general class and type of work called for in the contract documents. The bidder represents that he is competent, knowledgeable and has special skills on the nature, extent, and inherent conditions of the work to be performed.
The bid notice states that liquidated damages: time is an essential element of the contract, and any delay in the prosecution of the work may inconvenience the public, obstruct traffic, or interfere with business. In addition to the aforementioned inconveniences, any delay in completion of the work will always increase the cost of engineering. For this reason, it is important that the work be pressed vigorously to completion. Should the contractor fail to complete the work within the time stipulated in the contract or within such extra time that may be allowed, charges shall be assessed against any money due or that may become due the contractor in accordance with the rate of seventyfive dollars 75 per calendar day.
The bid notice states that prospective bidders are responsible for examining the location of the proposed work or delivery and determining, in their own way, the difficulties, which are likely to be encountered in the prosecution of the same. The bid notice also states that bidder shall be responsible to visit the job site and familiarize himself with the local conditions.
The bid notice states that when requested, samples will be furnished free of expense, properly marked for identification and accompanied by list where there is more than one sample.
The bid notice states that any complaint from bidders relative to the invitation to bid or any attached specifications should be made prior to the time of opening of bids, otherwise such complaint cannot be properly considered. The deadline for questions is June 12, 2026, at 2:30 pm.
The bid notice states that failure to submit any required form will be cause for bid to be rejected as nonresponsive. Any bid will be rejected that has a substantial variation, such as a variation that affects the price, quality or delivery date when delivery is required by a specific time. Failure of the bidder to sign the bid or have the signature of any authorized representative or agent on the bid proposal in the space provided will be cause for rejection of the bid. Reasonable grounds for supposing that any bidder is interested in more than one proposal bid for the same item will be considered sufficient cause for rejection of all bids proposals in which he is interested.
