This is a Request for Quote (RFQ) for certified lead-based paint mitigation via encapsulation services for multiple MDHA properties. Bidders are encouraged to visit the physical locations. Quotes must be received by April 21, 2026. The award process allows for multiple vendors based on price and ability to meet requirements. The contract term is three years, with potential for two additional years. Bidders must provide necessary facilities, materials, and personnel, and comply with manufacturer instructions, HUD guidelines, and local/state codes. A single point of contact must be provided and be on call. Required documents for submission include a quote form, offeror representatives and certifications, company information, client references, a valid Tennessee business license, and a valid Lead Renovation, Repair and Painting (RRP) certification. Quotes will be evaluated based on criteria that best fit MDHA's needs, with the lowest responsible offeror typically being selected. The resulting contract will have a three-year term, with an option for two additional years. A one-year warranty is required for all goods provided.
The bid notice states that to be considered, the quote must be received by April 21, 2026, 10:00 am CST. Quotes received after the deadline will not be considered.
The bid notice states that contractor shall submit invoices for payment in a format acceptable to MDHA and shall submit invoices no more frequently than monthly for satisfactory and accurately performed services. Contractor shall be paid as work is completed and invoices are approved by MDHA. All payments shall be effectuated by automated clearing house (ACH). Invoices shall be submitted to accountspayable@nashvillemdha. org.
The bid notice states that the bidder warrants that all goods under this quote shall be new, unused, current production models, where applicable, and shall be free of defects in materials, design, and manufacture for the duration of the resulting purchase agreement. Additionally, the contract states that contractor warrants that for a period of one year from date of delivery and/or installation, whichever is later, the goods provided, including software, shall be free of any defects that interfere with or prohibit the use of the goods for the purposes for which they were obtained.
The bid notice states that quotes will be evaluated and ranked on the criteria below that best fits MDHA's needs in MDHA's sole discretion. Ordinarily, quotes will be evaluated to identify the lowest responsible offeror. The lowest responsible offeror is the lowest offeror who has substantially complied with all requirements of the RFQ and who can be expected to deliver promptly and perform reliably in MDHA's sole discretion.
The bid notice requires bidders to submit a valid Tennessee business license and a valid Lead Renovation, Repair and Painting (RRP) certification.
The bid notice mentions that misrepresentation may result in civil and criminal sanctions, including contract termination, debarment, or suspension from being a contractor or subcontractor under MDHA contracts. It also states that if contractor fails to satisfactorily provide cure for a breach, MDHA shall have the right to immediately terminate this contract and withhold payments in excess of fair compensation for work completed. Such termination shall not relieve contractor of any liability to MDHA for damages sustained by virtue of any breach by contractor.
The bid notice states that bidders are invited and encouraged to visit the physical locations within the scope of this RFQ to become familiar with the requirements.
The bid notice states that questions are due by April 6, 2026, 10:00 am CST. Submit questions and responses to www. ***. *. *
