Travel Insurance Government Bids & RFPs

The bid submittal due date is June 12, 2026, at 10:00 AM. Proposals received after this time will be considered late and not accepted. The first day of transportation services is tentatively July 8, 2026.

Undisputed invoices shall be paid by the city within thirty 30 days of receipt. The contractor shall not invoice the city for trips that were cancelled by the city providing that the city complied with the contractors stated cancellation policies.

The evaluation criteria may include, but shall not be limited to, cost, qualifications of the firm, current similar contracts, background check, DMV checks, and drug testing policies, and the ability to perform the contract, including the list of fleet and fleet inspection/maintenance schedule.

Bidders must provide details on the qualifications of the firm, current similar contracts, background check, DMV checks, and drug testing policies, as well as a list of their fleet including vehicle type, year, make, and model, and their fleet inspection/maintenance schedule.

If the contractor does not respond adequately to a transportation failure, and the city is forced to use another method of transportation, the contractor shall be responsible for paying the difference in fees resulting from the alternate method.

Before submitting a bid, the bidder must visit the sites and the locality where the work is to be performed to familiarize themselves with local conditions.

All questions about the meaning or intent of the contract documents shall be submitted to Adam Matsumoto, Parks Recreation Director, no later than 5:00 PM on May 26, 2026.

The bid notice states that the online portal deadline for submissions is May 19th, 2026, 3:00 PM EDT.

The bid notice requires vendors to submit vendor information, a W9, and certification forms. An optional certificate of insurance is also requested.

The bid notice states that the online portal deadline to submit questions is June 12th, 2026, 3:00 PM EDT.

The bid due date and time is Tuesday, May 19, 2026, at 11:00 am EST. Proposals will not be received after this date and time.

The bid notice states that payment will be made following the owner's policy and procedures. Invoices shall specify the period for which payment is claimed, the purchase order number, services performed, amount claimed, and correlation between services and proposal. No payment will be made unless duly authorized and accompanied by proper documentation.

The contractor will replace without charge for materials, labor, or transportation any and all parts found defective within one year from the date of final acceptance. If equipment fails to function properly within the first thirty days after delivery (excluding negligence by a college employee), it shall be replaced with new equipment under the conditions of warranty and manufacturer's guarantee.

Proposals will be evaluated based on vehicle quality, safety, and amenities; driver qualifications and professionalism; service reliability and trip execution; cost competitiveness and transparency; relevant experience; fleet capacity and operational capability; vendor reputation and references; and managerial support and communication.

Respondents should submit sufficient information to enable the evaluation committee to fully ascertain each respondent's capability to perform the requirements contemplated by this solicitation. Specific requirements for vehicle services, driver services, and trip operations are detailed in the RFP.

The bid notice mentions that in the event of a violation of anti-discrimination provisions, there may be deducted from the amount payable to the contractor a penalty of **** for each person for each calendar day during which such person is discriminated against or intimidated. It also states that the contract may be canceled or terminated for any violation.

The bid notice does not mention the submission of samples.

Any prospective bidder who wishes to challenge a bid proposal specification shall file such challenges in writing with the contracting agent no less than three business days before the opening of the bid proposals.

The bid notice states that the tank and parts shall be delivered to the NMMC museum support facility within 90 days of contract award.

The bid notice asks for feedback on key discriminators that the government should consider as evaluation criteria.

The contractor will have applicable certifications for salvage work and the running of equipment and machinery of this nature, and shall be a shipping and transportation company that specializes in crate building, handling, packing, and transportation of museum artifacts.

The bid notice requests Rough Order of Magnitude (ROM) pricing given the draft requirements.

The bid notice states that the deadline for submissions is May 19, 2026, at 5:00 pm CDT. The contract is expected to begin on or about August 1, 2026, and continue for one year thereafter.

The bid notice requires vendors to submit information regarding their qualifications, experience, and personnel, as well as letters of references and a subcontractor listing form.