RFQ for AV installation at Mass DEP SERO, 20 Riverside Dr, Lakeville, MA. Mandatory site visit on Nov 17, 2026. Bids due Dec 9, 2026 via CommBuys. Contract starts Jan 19, 2027; installation complete by Jun 30, 2027. Restricted to ITE002 statewide contract vendors. Best value evaluation. SBPP preference applies. Questions due Nov 20, 2026.
The AV installation must be completed by June 30, 2027. The project will commence in January 2027 and must be fully installed, tested, commissioned, and operational no later than June 30, 2027.
Fixed fee for services based upon EEA's acceptance of all deliverables. Contractor must submit monthly invoices, broken down by subtask, staff, and hours. Advance payments shall not be made. Commuting expenses will not be reimbursed.
A minimum of 1 year of manufacture warranty and maintenance should be included in the base price. Optional warranty extensions to reach a 5-year minimum are available.
Best value is defined as the combination of capability, staff experience, and cost. Price, functionality, and best value are the evaluation criteria.
This RFQ is restricted to vendors on statewide contract ITE002 - Audio, video, multimedia presentation equipment, supplies and services. Vendors must be approved ITE002 contractors.
The site visit is mandatory for all vendors responding. It will be on Tuesday, November 17th, 2026, from 11 am to 12 pm at Mass DEP, 20 Riverside Dr, Lakeville, MA **** that do not participate will not be considered.
Deadline for submission of questions through CommBuys Bid QA is Friday, November 20th, 2026, due at 5:00pm EST.
Vendors that do not participate in the mandatory site walkthrough will not be considered. Misrepresentation of SBPP status will result in disqualification from consideration.