This is a sources sought notice for lodging for the U. S. Army War College National Security Staff Ride in the Washington D. C. area. The contract seeks to provide hotel accommodations, including rooms, suites, an operations center, and baggage area. Key requirements include a 3-star or better rating, proximity to the White House and a Metro station, and specific parking and loading/unloading space. A site visit will be conducted prior to award. The government reserves the right to increase or decrease room quantities by up to 15 percent. The hotel must cooperate with security assessments and comply with all applicable security and safety regulations. Operations security protocols must be followed.
The bid notice specifies hotel accommodation dates for AY27, AY28, and AY29, with primary and alternate dates in December for each academic year. For AY27, the primary date is December ****, 2026, and the alternate date is December 8-11, 2026. For AY28, the primary date is December ****, 2027, and the alternate date is December 7-10, 2027. For AY29, the primary date is December ****, 2028, and the alternate date is December 5-8, 2028.
The hotel must be physically located within a 4-mile radius of the White House and within one quarter mile walking distance to a Metro station. The hotel must have a 3-star or better designation according to the Mobil Travel Guide of rating. Rooms shall be as contiguous as possible and shall be located within the same hotel. Rooms must be suitable for nationally distinguished civilian and military guests. The hotel property and rooms shall meet or exceed industry standards for cleanliness and décor. Furniture, fixtures, and linens shall not be at the end of its life cycle, showing worn or shabby appearance. Rooms must have refrigerated air conditioning/heating through a central system or individual air conditioning/heating units. Window or other type fans are not considered to be air conditioning units.
Prior to award, a site visit will be conducted by the organization as a part of the evaluation process.
