Turf Government Bids & RFPs

The deadline for bid submission is April 14, 2026, at 10:00 a. m. The initial term of the agreement will be through December 31, 2028, with options to extend. Services will be performed from April 1 through November 30 of each calendar year during the term of the agreement.

The bid notice states that compensation will be paid based on a lump sum amount for each calendar year of the agreement term. Payments will be made in installments equal to one-third of the annual amount, with invoices submitted 21 days prior to the payment date. Specific payment dates are July 1st, September 1st, and December 1st.

The BOE will select bidders based on proposed pricing, previous record of performance and service, ability to render services to the satisfaction of the BOE, availability of bidders representative, quality and conformance to specifications, bidders financial condition, bidders ability to perform, and bidders own facilities. The BOE also reserves the right to consider compatibility, quality, cost of maintenance, availability of parts, experience, past performance, and sufficiency of financial resources.

Bidders must be qualified and responsible contractors registered with the state of Connecticut. All trucks used must be lettered and display a valid DOT number. Personnel must wear contractor company shirts. Bidders must also comply with all federal, state, and local laws, ordinances, and regulations.

The bid notice does not explicitly detail penalties for non-compliance or breach of contract. However, it does state that the BOE may terminate the agreement for cause if the contractor is in breach or default of any term or condition.

A mandatory pre-bid meeting will be conducted on April 1, 2026, at 1:00 p. m. Bids from bidders who do not attend this meeting will not be accepted. The bid submission instructions also state that bidders must be familiar with the facilities and conditions affecting the services, implying a need for prior examination.

The deadline for submission of requests for information (RFIs) is April 7, 2026, at 12:00 p. m. Responses to RFIs will be provided by addenda by April 9, 2026. The bid notice does not specify a deadline for formal challenges or protests.

The bid due date is April 10, 2026, at 2:00 PM. Specific delivery schedules for items are noted per item, with some deliveries required by May 7, 2026, and others by June 1, 2026. One item requires delivery ASAP, 2026.

The bid notice does not explicitly state payment terms. However, it mentions that discounts may be offered on the invoice for earlier payment and will be applicable on the date of completion of delivery or receipt of invoice, whichever is later.

The award will be made to the responsible vendor submitting a conforming bid meeting specifications at the lowest cost, unless other criteria are noted in the request for bid. The award may be made by individual items. If identical low bids are received, the award will be made to the local vendor. If identical low bids are received by local vendors or non-local vendors, the award will be determined by the toss of a coin.

Bidders must file two copies of their bid, which must consist of: 1. a fully completed bid sheet, 2. a completed exceptions form, 3. a completed business and taxpayer information form, and 4. a completed and signed general terms and conditions form. Vendors may also submit any other information they believe may be helpful in evaluating their bid.

The bid notice does not explicitly detail penalties. However, it states that failure to submit all information called for may be sufficient grounds for disqualification and that if exceptions are not listed on the exceptions form, the city may claim forfeiture of the bid bond if submitted.

The bid notice does not specify a deadline for challenges or objections.

The bid due date is April 10, 2026, at 2:00 PM. Specific delivery schedules for items are noted per item, with some deliveries required by May 7, 2026, and others by June 1, 2026. One item requires delivery ASAP, 2026.

The bid notice does not explicitly state payment terms. However, it mentions that discounts may be offered on the invoice for earlier payment and will be applicable on the date of completion of delivery or receipt of invoice, whichever is later.

The award will be made to the responsible vendor submitting a conforming bid meeting specifications at the lowest cost, unless other criteria are noted in the request for bid. The award may be made by individual items. If identical low bids are received, the award will be made to the local vendor. If identical low bids are received by local vendors or non-local vendors, the award will be determined by the toss of a coin.

Bidders must file two copies of their bid, which must consist of: 1. a fully completed bid sheet, 2. a completed exceptions form, 3. a completed business and taxpayer information form, and 4. a completed and signed general terms and conditions form. Vendors may also submit any other information they believe may be helpful in evaluating their bid.

The bid notice does not explicitly detail penalties. However, it states that failure to submit all information called for may be sufficient grounds for disqualification and that if exceptions are not listed on the exceptions form, the city may claim forfeiture of the bid bond if submitted.

The bid notice does not specify a deadline for challenges or objections.