Videography Government Bids & RFPs

Transcripts will be delivered within specified turnaround times, ranging from same-day to 10 business days after the request is received, depending on the service level ordered.

Payment will be made in accordance with the Prompt Payment Act. Invoices must be submitted by the 5th day of the following month and include specific details about the service performed. For payment information, contact the DOJ vendor assistance hotline at ****.

All contractor personnel who will have access to grand jury material will need to be cleared. Reporters are required to be duly authorized notaries for the state or district in which the deposition is held.

The USAO has the absolute right to inform the contractor of the unacceptability of specific court reporters. Failure to provide an acceptable reporter may lead to the USAO obtaining services from another source.

Qualifications vary by role, including BS degrees, MS degrees, professional registrations, specific years of experience, and certifications such as PMI, EIT, or licensed architect/engineer/interior designer/landscape architect.

Transcripts will be delivered within specified turnaround times, such as 10 business days, 5 business days, 3 business days, 2 business days, next business day, or same business day, depending on the order. Transcripts will be completed and delivered on or before the 10th business day after the contractor receives a request from the usao.

Payment will be made in accordance with the Prompt Payment Act. Invoices must be submitted by the 5th day of the following month and include specific details about the service performed. Invoices shall be submitted for each work order by the 5th day of the following month.

Reporters must be qualified in stenotype equipment, real-time recording, computer-aided transcription (CAT), shorthand, and monitored multi-microphone recording systems. They must also be a notary public for the state or district where the deposition is held. Recording hereunder shall be taken by reporters qualified in the operation of stenotype equipment, real time recording, computer aided transcription cat, shorthand andor monitored multimicrophonerecording systems. . .

Failure to provide a court reporter other than one designated unacceptable by the USAO may provide a basis for the USAO's decision to obtain court reporting services from another source. The failure of the contractor to provide a court reporter other than one designated unacceptable by the usao shall provide a basis for the usaos decision to obtain court reporting services from another source.

Proposal submission deadline is Thursday, July 9, 2026, by 5 p. m. CST. Proposal submission deadline: thursday, july 9, 2026, by 5 p. m. cst

Proposals will be evaluated based on demonstrated capability (25 points), quality/creativity of work samples (25 points), pricing and overall value (25 points), vendor experience (15 points), and references/past performance (10 points). vendors demonstrated capability to provide the services outlined in the scope of work, including available personnel, equipment, resources and overall responsiveness. 25 points quality, creativity and relevance of work samples and demonstrated experience producing similar video content, including promotional videos, social media reels, recruitment videos, educational content and event coverage. 25 points pricing and overall value of proposed services, including standard rates, deliverables and expedited service options. 25 points experience of the vendor and assigned project personnel in providing similar services for municipalities, public agencies, nonprofit organizations or comparable clients. 15 points references and past performance. 10 points

Vendors must be qualified with experience in video production services for local governments, public agencies, or similar clients. They need to describe their capabilities, equipment, resources, and any relevant certifications. qualified vendors with experience in this type of work and available personnel are invited to submit a proposal for consideration.

Vendors are encouraged to include links to completed video projects or an online portfolio demonstrating their ability to perform the requested services, including examples of social media reels, promotional videos, recruitment videos, educational content, and event recap videos. links to completed video projects or online portfolio

Questions for clarifications are due by Thursday, July 2, 2026, at 5 p. m. CST. questions for clarifications due: thursday, july 2, 2026, by 5 p. m. cst

Noncompliance with submission requirements or contacting township staff outside of designated personnel may result in proposal rejection. Offering gratuities to township officers or employees may lead to agreement cancellation. oncompliance with this provision may result in rejection of the proposal.