Theatre Government Bids & RFPs

Deliver by 9/21/2026 or sooner.

Payment shall be made within thirty 30 days after receipt of a proper invoice and acceptance of goods/services.

Warranties survive inspection, acceptance, and payment. Vendor warrants that: goods are merchantable, free from defects, and fit for intended purpose. Services are performed free of defects in workmanship. Goods/services conform to specifications.

Failure to timely deliver goods or perform services may result in termination and recovery of damages.

Any claims for adjustment under this clause not asserted within thirty 30 days from the date of the change order or amendment shall be deemed waived.

Noncompliance constitutes a material breach.

Proposals are due by Friday, August 14, 2026, at 5:00 p. m. Proposals due friday, august 14, 2026 at 5: 00 p. m.

Proposals will be evaluated based on firm experience, qualifications, programming approach, budget, communication skills, timeline, community engagement plan, financial transparency, business growth plan, experience with similar venues, and overall proposal quality. an rfp review committee will be formed to evaluate submitted proposals based on the following criteria: 1. firm experience, references, and past project samples

Proposers must have at least five consecutive years of successful experience managing and operating public assembly facilities similar to the Great Falls Civic Center, including performing arts and conference/meeting facilities. must have at least five 5 consecutive years of successful experience managing and operating public assembly facilities similar to the great falls civic center

A mandatory pre-proposal site tour is scheduled for Tuesday, July 28, 2026, at 10:00 a. m. mandatory preproposal site tour at 2 park dr, tuesday, july 28, 2026 at 10: 00 a. m.

The deadline for written questions and requests is Thursday, July 30, 2026, at 12:00 p. m. deadline for written questions and requests thursday, july 30, 2026 at 12: 00 p. m.

Proposals may be rejected for failure to submit required information, submitting incomplete or nonresponsive information, or if the proposal is not signed or lacks an executed noncollusion declaration. failure to include all the items may result in a proposal being rejected.

The deadline for proposal submissions is August 31, 2026, at 12:00 PM MST.

Pricing proposals should include an annual partnership fee and any additional financial compensation or product/service trade. Specific payment schedules are detailed in Exhibit B of the sample contract.

The document does not explicitly state a warranty period for the partnership itself, but insurance coverage is required during the term of the agreement and any warranty period.

Proposals will be evaluated based on the sponsorship plan and the pricing proposal, which includes the annual sponsorship fee, marketing initiatives, and product trade.

Proposers must submit a detailed proposal including a partnership plan, product/service plan, pricing proposals, and at least three references. They must also sign and return the RFP front page and sample contract approval.

The document mentions that offering or accepting gratuities or kickbacks is a breach of ethical standards and will result in disqualification. Failure to comply with Denver wage laws can also result in penalties.

Questions regarding the bid process and proposal content are due by August 5, 2026, by 12 PM MT.

Risks include altering or erasing proposal pages, failing to complete all requested information, submitting more than one proposal, not obtaining prior written permission for affiliations, and offering gratuities or kickbacks.

The deadline for proposal submissions is August 31, 2026, at 12:00 PM MST.

Pricing proposals should include an annual partnership fee and any additional financial compensation or product/service trade. Specific payment schedules will be detailed in the contract.

Proposals will be evaluated based on the sponsorship plan and pricing proposal, including annual sponsorship fee and marketing initiatives.

Proposers must provide a detailed proposal including a partnership plan, service details, proposed brands, and pricing. Three references are also required.

Questions regarding the bid process and proposal content are due by August 5, 2026, by 12 PM MT.

Failure to submit required documentation, including the diversity and inclusiveness form, may result in disqualification. Alterations or erasures in the proposal may also lead to rejection.

Responses must be received no later than August 18, 2026, 15:00:00 MDT.

Standard payment terms shall be net 30. Standard payment terms shall be net 30.

The warranty must extend to defects in materials and workmanship which occur during heavy commercial use and service. Manufacturer warranty compliance for all products.

Award will be made based on a combination of factors including general feasibility, clarity of the proposal, respondent's expertise, financial soundness, sustainability, integrity, understanding of requirements, successful delivery of similar projects, creative approach, pricing, and implementation capabilities.

Respondents must demonstrate proven experience providing licensed, qualified, and OSHA-trained labor, identify any conflicts of interest, and show commitment to equal opportunity.

Failure to abide by the rules, regulations, contract terms, and compliance reporting provisions may be grounds for forfeiture and penalties.

The pre-bid meeting and site visit are mandatory. In most instances the prebid meeting and site visit are mandatory.

Questions must be addressed in writing, via BidNet, by July 30, 2026, 15:30:00 MDT.

Failure to submit proposals on time, incomplete or irregular responses, or failure to comply with all conditions and requirements may result in disqualification.