Pub Crawl Government Bids & RFPs

response to this solicitation is due no later than: **** at 3: 00pm

Proposals must be received by the city clerk no later than 5:00 p. m. CST on Tuesday, October 27, 2026. Proposals must be received by the city clerk no later than 5:00 p. m. cst on tuesday, october 27, 2026.

Proposers must provide standard warranty for each major system component and any available extended warranty. standard warranty for each major system component and any available extended warranty.

The city intends to select the proposal that provides the best overall value. the city intends to select the proposal that provides the best overall value based on technical capability, operational fit, service and support, training, total cost of ownership, expandability, and vendor qualifications.

Vendors must provide at least three municipal or utility references for comparable equipment. vendormanufacturer qualifications and at least three municipal or utility references for comparable equipment.

Questions regarding this RFP shall be submitted by email no later than October 14, 2026. questions regarding this rfp shall be submitted by email to brad anderson, public works director, ***@***. *. * no later than october 14, 2026.

Late proposals may be rejected. late proposals may be rejected.

Bids must be received by 2:45 pm on Tuesday, October 6, 2026. sealed bids for the above will be received at the office of the clerk of council, city hall 4th floor, lake charles, up to 2: 45 pm on tuesday, october 6, 2026.

Payments on awarded bids shall be made upon delivery of equipment, supplies andor services in accordance with the established net 30 payment procedures of the department of finance of the city of lake charles. payments on the awarded bids shall be made upon delivery of equipment, supplies andor services in accordance with the established net 30 payment procedures of the department of finance of the city of lake charles.

The successful bidder will be required to perform the manufacturers warranty on all equipment. the successful bidder will be required to perform the manufacturers warranty on all equipment.

Award shall be made to the lowest responsive responsible bidder based on total bid after postbid testing is complete. award shall be made to the lowest responsive responsible bidder based on total bid after postbid testing is complete.

The affidavit that public contract was not secured through employment or payment of solicitor is required of the successful bidder prior to award of purchase order andor contract. the affidavit, as enclosed, is required of the successful bidder.

Failure of the supplier's product to meet the specified standard of quality or for unsatisfactory delivery time may result in termination of the contract. failure of the suppliers product to meet the specified standard of quality or for unsatisfactory delivery time may result in termination of the contract.

The apparent low bidder shall provide a product demonstration to allow the wastewater division to inspect and sample the proposed equipment to verify it meets technical specifications before final contract award. the apparent low bidder shall provide a product demonstration to allow the wastewater division to inspect and sample the proposed equipment to verify it meets technical specifications before final contract award.

Questions regarding these specifications may be directed to alecia comeaux, purchasing manager, city of lake charles. The questions shall be provided in writing via email to ***@***. *. * no less than seven 7 working days prior to bid opening date. any questions regarding these specifications may be directed to alecia comeaux, purchasing manager, city of lake charles. The questions shall be provided in writing via email to ***@***. *. * no less than seven 7 working days prior to bid opening date.

Failure to submit an explanation of specification deviation, if applicable, shall be grounds for rejection of the bid andor rejection of the item when offered for delivery. failure to submit an explanation of specification deviation, if applicable, shall be grounds for rejection of the bid andor rejection of the item when offered for delivery.

The person shall file a written notice of appeal with the city manager within five 5 business days after the prospective contractors receipt of notice of the determination of debarment or denial of prequalification.

Any person who has been debarred from competing for the City s contracts or for whom prequalification has been denied, revoked or revised may appeal the City s decision to the City Council.

The determination of best value to the government is based on favorable pricing and the contractor being the only one onboarded and situated to provide these services for this urgent need.