Layout Government Bids & RFPs

Quotes must be submitted no later than 05:00 p. m. EST on June 19, 2026. Delivery is expected within 120 days after contract award.

The award will be made to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the government, considering price and technical capability. The government award decision is not limited to the quote that only meets the minimum described in the technical factor and provides the lowest price.

Offerors must be small businesses and act as tier II installers, purchasing all carpet materials from mandatory tier I manufacturers. Vendors must provide an authority to operate (ATO) and programming keys of the Edwards fire alarm system.

A site visit is mandatory and will be held on June 9, 2026, at 1:00 p. m. EST. Please email ***@***. *. * for attendance and base access information.

Failure to deliver within the specified time may be cause for cancellation of the order and/or the removal of bidder's name from bidders list. Any additional costs incurred by the county may be charged to original vendor.

Westchester County remits vendor payments via an electronic funds transfer (EFT) program known as VendorDirect. Any successful bidder that will not accept payment in that method will be considered nonresponsive.

All items delivered must be guaranteed against faulty materials and workmanship.

Failure to deliver within the specified time may be cause for cancellation of the order and/or the removal of bidder's name from bidders list. Any additional costs incurred by the county may be charged to original vendor.

Any successful bidder that will not accept payment via EFT will be considered nonresponsive to our solicitation and their bid may be rejected.

Proposals are due July 8, 2026. Final installation timeline will be part of the proposed schedule.

Warranty terms for all products and services are required. Warranty terms for all products and services.

Award will be made to the responsible and responsive vendor whose proposal is determined to be most advantageous, considering cost and value, quality of approach and specifications, vendor qualifications, schedule, and warranty.

Each proposal shall include vendor qualifications and at least two references from comparable projects. vendor qualifications and at least two 2 references from comparable projects.

Site walkthroughs are available by appointment. Site walkthroughs are available by appointment.

Acknowledgment that the vendor is not currently debarred or suspended from doing business with any government agency is required.

Quotations must be submitted no later than 10:00 a. m. , Wednesday, July 8, 2026.

The document does not specify payment terms.

The bidder warrants that all materials and equipment furnished will be new unless otherwise specified, and all work will be of good quality, free from faults and defects, suitable for the purpose for which they are furnished, and in conformance with the agreement. If not performed as warranted, the bidder shall use commercially reasonable efforts to correct the products. If correction is not possible within a reasonable time, the bidder shall refund the purchase price.

The town reserves the right to accept any bid deemed to be in the best interest of the town.

All bidders must be a licensed contractor in the state of Tennessee. Bidders on construction projects of $25,**** or more must be licensed contractors as required by the Contractors Licensing Act of **** shall place their legal name, license number, expiration date, and license classification on the sealed envelope containing the proposal.

The document does not specify penalties for non-performance, other than the town's right to terminate the agreement and seek reimbursement for expenses to obtain a new provider.

A non-mandatory pre-bid conference will take place at Town Hall at 10:00 a. m. , on Wednesday, June 24, 2026.

The document does not mention sample submission requirements.

The document does not specify a deadline for challenges or objections.

Bids will not be opened if the bidder's legal name, license number, expiration date, and license classification are not placed on the sealed envelope. Verbal quotations or quotations received after the closing date will not be accepted. Bids not conforming to licensing provisions shall be disqualified.

Bids are due June 30, 2026, by 5:00 PM. bids due june 30, 2026 @5: 00pm

The lowest most responsive, responsible bid will be the determining factor in awarding this bid, taking Indian preference into consideration. he lowest most responsive, responsible bid will be the determining factor in awarding this bid taking indian preference into consideration.

The Nation may make investigations to determine the bidder's ability to perform the work and reserves the right to reject any bid if the bidder is not properly qualified. he nation may make such investigations as deemed necessary to determine the ability of the bidder to perform the work

Questions or requests for interpretation must be received no later than June 18, 2026, by 5:00 PM. questions and interpretation requests must be received no later than june 18, 2026, by 5: 00 p. m.

The Nation may eliminate a contractor from submitting a proposal if a conflict of interest is determined to be significant and material. he nation will determine in writing if the conflict is significant and material and if so, may eliminate the contractor from submitting a proposal.