Shortening Government Bids & RFPs

The bid notice states that the delivery dates will be included in the purchase orders, unless otherwise stated in the ITB. The delivery times will be determined by ODOC's warehouse receiving staff as indicated by the contractors lead time after receipt of order (ARO) as set forth in section 5, pricing page.

Payment for completion of state contracts is normally made within 30 days following the date the entire order is delivered and accepted or the date the invoice is received, whichever is later.

The contractor warrants that all goods, including all equipment provided under this contract shall be new, unused, current production models, where applicable, and shall be free from defects in materials, design and manufacture for the duration of this contract.

ODOC may award one or more contracts based on the lowest responsive bids by responsible bidder per line item, groups of items, or all or none, whichever is in the best interest of ODOC.

To qualify for the Oregon goods and services preference, bidder must fill out attachment A and submit with bidders bid.

If the updated delivery date cannot be met by the contractor due to unexpected circumstances, the contractor must inform the SPC within five 5 business days in advance of the updated delivery date. At that time, ODOC may, in its sole discretion, permit an additional extension of time to a specified date, or cancel the amount remaining to be delivered. If contractor fails to contact the SPC indicated in section 2. 2 regarding an additional extension, or fails to deliver the items by the new delivery date, ODOC, at its discretion may cancel the amount remaining to be delivered, and ODOC may purchase the required good elsewhere and bill contractor the difference in award price and the price paid to obtain the required good.

ODOC reserves the right to request samples after bid closing from one or more bidders during the evaluation process.

Any bidder requiring clarification of any provision of the ITB may make a request for clarification via email, to the SPC and email listed in section 2. 2 single point of contact. To be considered, ODOC must receive the request for clarification by the deadline specified in section 1. 1 schedule of events.