The HQ 16 AF True North Religious Support Team seeks a contractor to host a
family retreat at a hotel/resort within 125 miles of Joint Base San Antonio Lackland Air Force Base in Texas from July 18th to July 20th, 2025. The
retreat will accommodate approximately 110 attendees and include hotel accommodations, full meals (breakfast, lunch, dinner), two meeting rooms, and water park access. The contractor must provide double rooms, two-bedroom suites, conference rooms, childcare facilities, catering, beverages, and parking. The contractor must also provide meal vouchers valued at **** per
family. The contractor must recognize the HQ 16 AF True North RST offices tax-free status and offer pricing without tax. All gratuities must be included in the set price. The
retreat requires one meeting room for Friday from **** to ****, Saturday from **** to ****, and Sunday from **** to **** separate childcare room is also required, adjacent to the meeting room or within a . 25-mile distance, for Saturday from **** to **** and Sunday from **** to ****. The meeting rooms must include tables, chairs, microphones, podiums, projector, projector screen, and speakers. A registration table is required outside the meeting room entrance. The contractor must provide a full buffet dinner on Friday from **** to ****, and full breakfast on Saturday from **** to ****, full lunch on Saturday from **** to ****, and full breakfast on Sunday from **** to ****. The hotel/resort must have access to an indoor and/or outdoor water park at no additional cost to attendees, and additional indoor/outdoor activities must be available at the
retreat location or within . 5 miles.