Return Policy Government Bids & RFPs

Proposers must complete a questionnaire: completed questionnaires must be returned by 2:00 p. m. , october 27, 2026 and proposers will be qualified, and insurance companies will be assigned.

Bids must be received by 2:00 PM on July 1, 2026. Late bids will neither be considered nor returned.

A minimum of thirty (30) calendar days is required to process invoices for payment. Invoices must show the amount due, itemized details, and the contract number.

Contractor warrants that all items delivered and services rendered shall conform to specifications and be fit for the particular purpose purchased, of merchantable quality, good workmanship, and free from defects. Contractor extends all warranties allowed under the U. C. C.

This bid will be evaluated using the following criteria: Price (80 points), Business and Capacity (10 points), References (10 points). Award will be based on best value, which means more than low cost.

Vendors must be registered with the procurement division prior to submitting their bid. They must also provide proof of financial and business capability upon request. For specific services, vendors must demonstrate compliance with DOT requirements and HIPAA/HITECH guidelines.

In case of vendor default, Knox County reserves the right to procure services from other sources and hold the defaulting vendor responsible for any excess costs. Vendor default may result in removal from the county's bidders list for twenty-four (24) months.

Any protest or question regarding the specifications or bidding procedures must be received in the procurement division before June 18, 2026, at 4:30 PM local eastern time.

Failure to comply with any declarative statement (must, shall, will) may result in bid non-responsiveness and disqualification. Submitting unauthorized forms or making unauthorized contact with Knox County representatives can also lead to disqualification.

The bid notice states that all goods must be delivered on the dates established, and deliveries are accepted Monday through Friday between 8:00 a. m. and 2:30 p. m. , with the exception of RCOC observed holidays.

The bid notice states that payment shall be approximately 30 days after receipt of goods and correct invoice and all specifications herein being met, including the providing of a W9 form to RCOC via email at acctspay@rcoc. org.

The bid notice states that suppliers must provide all manufacturers warranties applicable to all equipment included in this scope, and if there is no indication to length of warranty in this section, the warranty period will be for one 1 year from date of delivery.

The bid notice states that all awards will be to the offer most advantageous to RCOC with price and other factors considered, and the following evaluation criteria are listed in the order of their relative importance: the low dollar amount, and the best delivery time.

The bid notice states that the offeror must be responsive and responsible and conform in all material aspects to the requirements of the RFQ.

The bid notice states that some purchases require samples, and if required, the requested samples shall be provided with the quote submittal.

The bid notice states that illegible submissions will be determined to be nonresponsive.

The bid submission deadline is Wednesday, June 10, 2026, by 2:00 PM. For stocked parts, delivery is expected the same day if ordered before noon, or available for pickup the same day if ordered after noon. Ordered parts must arrive within a week or less.

The bid notice states that payment terms are Net 30.

The bid notice specifies that parts must have a standard manufacturer warranty, and the successful bidder will be required to furnish a type A general warranty upon award of the bid. This warranty shall be unconditional except for obvious abuse, misuse, or damage caused by the city.

The city reserves the right to award the contract in whole or in part, or to a separate bidder for each item group, or to award one contract for the entire bid, as determined to be in the best interest of the city.

Vendors responding to this solicitation must demonstrate established experience in supplying heavy-duty truck brake parts and components to fleet operations, governmental agencies, or equivalent large-scale customers, and the ability to source parts for a wide variety of heavy-duty truck makes and models.

The bid notice mentions that failure to consistently adhere to delivery times after award of the contract will be reason for cancellation of the contract.

All questions or clarifications must be directed in writing via email to ***@***. *. * before Wednesday, June 3, 2026, 12:00 PM. Questions received after this date may not receive a response.

The bid notice states that any contact or attempt to contact any other employee of the city regarding this RFB may result in the immediate disqualification of the bidder.

The vendor must be able to deliver the items within 2 hours of ordering.

The vendor must be able to deliver the items within 2 hours of ordering and be a United States Nuclear Regulatory Commission (US NRC) and Food and Drug Administration (FDA) licensed contractor.

Failure to perform in accordance with the delivery commitment may be grounds for termination of contract in accordance with the provisions for default.