Sealed proposals are invited for the 2026 paving project in the Village of Elm Grove. The project involves furnishing and machine laying of bituminous concrete surfacing, sanitary sewer manhole adjustments, line striping, milling, pulverizing, and shaping on various streets. Proposals are due by Friday, April 10th, 2026, at 10:00 a. m. , at which time they will be publicly opened. Specifications will be available starting Friday, March 27, 2026. A bid bond or certified check equal to 5% of the bid is required. The successful bidder must execute the contract and furnish a performance bond within 10 days of award. Waivers of lien from all suppliers and subcontractors are required prior to receiving payments. Proposals must remain firm for 60 days after the opening date. The Village reserves the right to reject any or all bids. Work is to begin 10 days after notification and be completed within sixty days after notification. Contractors must have proven experience, sufficient equipment, and experienced operators. Traffic control is the contractor's responsibility. Material sources and quality are subject to approval, and testing is at the contractor's expense. Milling depth and location will be designated by the Director of Public Works. Pulverizing and shaping require specific particle size and compaction standards. Grading at street driveway connections should not exceed a 5% slope. The Village may require a complete statement of material origin, composition, and manufacture, along with samples, for testing.
The bid notice states that work shall be completed within sixty days after notification or as arranged mutually by the Director of Public Works and the successful bidder.
The bid notice states that the contractor shall be required to file waivers of lien from all suppliers, subcontractors, etc. , with the village clerk prior to receiving payments on the project.
The bid notice states that proposals will be compared on the basis of the summation of the products of the items or work listed and the unit prices offered. In case of discrepancy between the gross sum shown on the proposal and that obtained by adding the product of the quantities of the work and the unit prices, the unit prices shall govern, and any errors found in said products shall be corrected.
The bid notice states that on all projects estimated to cost in excess of $25,****, the Village of Elm Grove requires bidders to fill in and submit with their proposal, a sworn questionnaire designed to aid the village in judging the reliability, competency, and general responsibility of the bidder. The questionnaire is in three parts: financial statement, list of available equipment, and experience record, all of which must be filled out and executed properly as indicated therein. The financial statement must be prepared and certified by a licensed public accountant.
The bid notice states that the successful bidder's failure to execute the contract and furnish the performance bond within 10 days after the award shall cause the check or bid bond to be forfeited to the village as liquidated damages.
The bid notice states that the bidder is required to examine carefully the site of the work, the proposal, plans, specifications, advertisement for bids, bond, wage scale, these instructions, and any other contract documents for the work contemplated.
The bid notice states that before any contract is awarded, the bidder may be required to furnish a complete statement of the origin, composition, and manufacture of any or all materials to be used in the construction of the work, together with samples, which may be subject to tests, provided for in the contract documents, to determine their quality and fitness for the work.
