Copier Disposal Government Bids & RFPs

Proposals are due by 1:00 PM CT on June 22, 2026. Standard delivery expectations are one to three business days, with expedited options available.

Payment will be made each month within 30 days of completion of services and receipt of invoice.

The proposal must include a replacement policy for defective toner, including dead-on-arrival cartridges, leakage, low yield, and print defects.

The city intends to award this solicitation based on a combination of vendor qualifications, proposed service levels, and pricing, with award made on a best-value basis and not on low bid alone.

Offerors shall provide company profile, years in business, experience supporting municipal clients, a minimum of three references, description of quality assurance processes, environmental and sustainability practices, and insurance coverage.

Questions are due by June 15, 2026.

Bids not submitted pursuant to the conditions set out in this request may be rejected. All bids received after the stated opening date and time will not be considered.

The bid notice states that the successful bidders will provide a trailer for loading within five business days of request for pickup see the basic package on bid form, or provide trailer for storage and transport of electronics.

The bid notice states that submittals will be evaluated and ranked to determine the best value to the county based on the following criteria: initial and ongoing costs for the project, conformity with specifications and suitability to the requirements of the county, past performance of the vendor, quality of the work, warranty, service contracts, industry standards and references.

The bid notice states that the vendor must provide a description of its invoicing process. Invoices should itemize the date of service, reason for the service, the amount, and the vendor tax id number.

The bid notice states that a site visit is optional: if interested, please contact dpw director jayna steffel to schedule visit prior to march 16th.

The deadline to submit written questions is March 16, 2026 @3:00 PM EST.

The bid notice states his sources sought notice is to accomplish market research and to identify qualified and experienced businesses capable of and interested in providing the services described in this notice.

The bid notice states contractor will attend a post award conference to conduct a site survey and participate in a kick off meeting with the faa and building owners prior to the start of any work for the purpose of coordinating the logistics of all work.

The successful bidder/contractor shall acknowledge receipt of the purchase order and commence processing of the order so that the agreed-upon delivery date will be satisfied.

All invoices will be paid in accordance with the local government prompt payment act ****.

This bid will be awarded to the overall lowest responsive, responsible bidder, meeting or exceeding the requirements of the specifications and provisions set forth herein.

The county intends to award this contract to the lowest responsive, responsible bidder, qualified by experience and solvency, with proven reliability.

Failure to comply with the conditions set forth in the purchase order shall be deemed a breach of contract subjecting the bidder to forfeiture of the bid bond or other posted security and other possible penalties.

There will not be a prebid conference for this project.

If, after bid opening, the lowest bidder is deemed nonresponsible by the county, such bidder shall receive written notice from the county of this determination. The bidder shall have five 5 business days from the date of this notice to dispute the determination.

The exact quantities for this quote cannot be determined at this time.

The contractor shall collect the items from the landfill facility within ten 10 business days of being notified that a collection is needed. The contractor shall collect the items from the landfill facility within ten 10 business days of being notified that a collection is needed.

The county shall pay all undisputed and properly completed invoices within thirty 30 days of receipt. The county shall pay all undisputed and properly completed invoices within thirty 30 days of receipt.

Award shall be made to the lowest responsive, responsible bidder unless otherwise specified. Award shall be made to the lowest responsive, responsible bidder unless otherwise specified.

The contractor shall be certified as adhering to responsible recycling r2 or adhering to the estewards standard of responsible recycling and reuse of equipment. he contractor shall be certified as adhering to responsible recycling r2 or adhering to the estewards standard of responsible recycling and reuse of equipment.

Questions or requests for further information regarding this request for proposals shall be submitted in writing to the attention of ***@***. *. * no later than october 10, 2025, at 11: 00 am et. questions or requests for further information regarding this request for proposals shall be submitted in writing to the attention of ***@***. *. * no later than october 10, 2025, at 11: 00 am et.