Umbrella Insurance Government Bids & RFPs

All proposals must be received by 2:00 PM on Tuesday, September 1, 2026.

Payment shall be made on a regular basis upon receipt of a detailed, certified statement of account. The county shall have the right to audit billings both before and after payment.

Proposals will be evaluated based on Qualifications and Capabilities (200 points), Specialized Experience (200 points), Client References (200 points), and Cost (400 points). Preferences for New Mexico resident businesses or resident veterans may also be applied.

Offerors must provide proof of being an established business, licensed to conduct business as a property-casualty insurance broker in New Mexico, and possess relevant professional certifications.

The procurement code imposes civil and misdemeanor criminal penalties for its violation. New Mexico criminal statutes impose felony penalties for bribes, gratuities, and kickbacks.

Protests must be submitted in writing to the Otero County Purchasing Department and will not be accepted by facsimile or other electronic means. Protests received after the deadline will not be accepted.

Contacting other county employees besides the procurement manager regarding the RFP may be grounds for disqualification. Failure to meet mandatory specifications will result in rejection.

Bids must be received at or before: 10:00am on Aug. 14, 2026. Bids must be received at or before: 10:00am on aug. 14, 2026

Evaluation criteria may include, without limitation, coverage limits, terms, conditions, exclusions, cost, available broker and insurer services, pool services, and the financial solvency of the carriers. Evaluation criteria may include, without limitation, coverage limits, terms, conditions, exclusions, cost, available broker and insurer services, pool services, and the financial solvency of the carriers.

All agents, brokers, and insurers involved in the proposal must be authorized and/or licensed to operate in the state of Illinois. Commercial insurers must have a current A. M. Best rating of at least A or better. All agents, brokers, and insurers involved in the proposal must be authorized and/or licensed to operate in the state of illinois. Commercial insurers must have a current a. m. best rating of at least a or better

Contracting firm and its principal officer must be able to prove 5 years of continuous work experience, immediately preceding this quote, in the performance of work substantially equivalent to the scope of this project. References must be provided for bid to be considered.

The maintenance, repair or service provider acknowledges that failure to obtain such insurance on behalf of the pnw boces constitutes a material breach of contract and subjects it to liability for damages, indemnification and all other legal remedies available to pnw boces.

A bid shall not be considered for award nor shall any award be made where the noncollusive bidding certification has not been complied with, unless the head of the purchasing unit determines that such disclosure was not made for the purpose of restricting competition.

Bids must be electronically uploaded to the MITN website by the due date and time of July 22, 2026. Delivery of goods and services will be made within days after receipt of order.

Payment will be made within thirty (30) days of receipt of an accurate invoice. The city may withhold payments pending the results of any audit.

The contractor shall guarantee and reexecute at its sole expense any work that is faulty or defective, fails to conform to the contract, or fails to conform to inspections, tests, or approvals conducted by the city.

Proposals will be evaluated based on the condition and appearance of the equipment, information listed under the submittal requirements section, and price.

Companies must have been in business at least 5 years under the same company name, have contracts for similar services with at least 3 organizations, and possess sufficient capacity (inventory, equipment, personnel) to meet the city's needs.

For failure to deliver or perform according to the accepted bid, the city may consider the contractor in default, purchase goods/services on the open market, and charge additional costs to the contractor. Failure to enter into a contract within ten working days may result in forfeiture of deposit.

Bidders will be held to have familiarized themselves with the conditions under which they will be expected to perform. No additional fees will be allowed for failure to inspect.

Contacting city staff outside the designated point of contact during the solicitation process may lead to nullification of results, dismissal of the submission, or the contacted party being required to recuse themselves from consideration.

Proposals must be hand-delivered to the City Secretary Office, **** Houston St. , 3rd Floor, Laredo, Texas ****, by 5:00 PM CT on July 2, 2026.

Invoices to the City of Laredo have a 30-day term from receipt of supplies or completion of services. Discount terms are computed from the date of receipt and acceptance of supplies or services.

The contract will be awarded based on best value criteria, considering evaluated criteria, price, and other factors.

Agents must have at least ten years in business and agents' errors and omissions insurance with a limit of at least $1,000,000 per occurrence. Insurers with an AM Best rating of at least A:VII will receive more favorable consideration.

For solicitations valued over $50,000, bidders have ten calendar days prior to the city council's formal consideration of the contract to submit a written protest.

Proposals may be rejected if the vendor misstates or conceals material facts, the proposal does not conform to requirements, the vendor is in arrears on contracts or taxes, or if proposals are conditional. Violation of the no-contact provision with city officials may lead to disqualification.