Recreation Area Government Bids & RFPs

The bid notice states that work for base bid parks is to take place between June 8 and July 31, 2026. If alternate sites are accepted, the contract end date will be adjusted accordingly.

The bid notice indicates that the city shall make progress payments on account of the contract price on the basis of the contractor's applications for payment, consistent with section 6. Within thirty days after the city receives an invoice, the city shall send the contractor a check or electronic funds transfer in payment for all undisputed amounts contained in the invoice.

The bid notice states that the contractor shall warrant that the work is in substantial conformance with the contract documents. If within one year after the date of substantial completion or such longer period of time as may be prescribed by the terms of any applicable special guarantee required by the contract documents or by any specific provision of the contract documents, any work is found to be defective, the contractor shall promptly, without cost to the city, repair such defective land or areas, correct such defective work, or remove it from the project and replace it with work that is not defective, and satisfactorily correct or repair or remove and replace any damage to other work, to the work of others, or other land or areas resulting therefrom.

The bid notice does not explicitly state the award criterion, but it implies that bids will be evaluated based on contractor qualifications and the bid proposal form.

The bid notice states that interested bidders shall be deemed experienced by providing both: 1. American Sports Builder Field Builder Certification CFB held by the prime contractor. 2. References and owner contact information for three previously completed full ballfield renovations since 2020.

The bid notice mentions liquidated damages for delays. The contractor shall pay the city **** for each day that expires after the time specified for substantial completion until the work is substantially complete. After substantial completion, if the contractor shall neglect, refuse, or fail to complete the remaining work within 30 days after substantial completion or any proper extension thereof granted by the city, the contractor shall pay the city $0. 00 for each day that expires after the time specified for final completion and readiness for final payment until the work is completed and ready for final payment.

The bid notice states that all parks are open for inspection without appointment.

The bid notice states that emailed questions are due on or before April 6, 2026, and any clarifying addenda will be issued by April 8, 2026.

The bid proposals must be received until 2:00 PM local time on April 23, 2026.

Monthly payments shall be made based on work completed to date on a form approved by the town. All monthly payments shall be subject to a 5% retainage.

The contractor shall provide the manufacturers standard warranty for all products furnished, which shall be registered in the owner's name. The surfacing shall maintain required impact attenuation characteristics and be guaranteed against color fading, cracking, loss of resilience, delamination, defects in workmanship and material for a period of no less than five (5) years.

The contract will be awarded to the responsible bidder submitting the lowest total base bid complying with the conditions of these contract documents. The town also reserves the right to reject any or all bids, for any reason the town deems advisable, and to award contract or contracts to any of contractors bidding on work regardless of amount of bid. It is intended that contract or contracts will be awarded to lowest responsible and eligible bidder or bidders possessing skill, ability, and integrity necessary to faithfully perform the work.

The town reserves the right to refuse to accept bids from any individual, firm or corporation based upon, but not limited to, having defaulted on previous contracts, having failed to complete contracts within the time required, having performed similar work in an unsatisfactory manner, having failed to prosecute work continuously, diligently and cooperatively in an orderly sequence, or when in the town's judgment the bidder does not have the required experience, proper labor and equipment, or sufficient capital and quick assets.

The bidder will be levied liquidated damages in the amount of $750 a day for every consecutive calendar day the project is not substantially complete past the allotted contract calendar days.

A mandatory pre-bid meeting is scheduled for Tuesday, April 15, 2026, at 2:00 PM local time at the site at Patriots Park.