This tender is for the installation of HVAC systems in a music studio and AV room at Purchase College, State University of New York. Bids are due by 3 p. m. local time on April 21, 2026. The project must be completed within 120 calendar days of the notice to proceed. A non-mandatory pre-bid conference and site walkthrough will be held on March 26, 2026. Questions must be submitted in writing by April 3, 2026, to ***@***. *. * require a security deposit of 5% of the total bid. Bidders must demonstrate successful completion of three similar contracts in the last five years and possess adequate working capital. Post-bid submissions include a vendor responsibility questionnaire and a working plan/schedule. The contract will be awarded to the lowest responsive and qualified bidder. Performance and labor/material bonds are required. The university encourages participation from minority and women-owned business enterprises (MWBEs).
The bid notice states that all work on this contract is to be completed within one hundred and twenty (120) calendar days after the date of the notice to proceed.
The bid notice details progress payments and final payment terms, including retainage and requirements for submitting applications for payment. Specifically, progress payments are made based on approved applications, less a retained amount of 5%. Final payment is made upon acceptance of all work, less prior payments and deductions.
The contractor agrees to remove, replace and/or repair at its own cost and expense any defects in workmanship, materials, ratings, capacities or characteristics occurring in or to the work covered by the contract within one (1) year or within such longer period as may otherwise be provided in the contract, commencing with the university's final acceptance of all work.
The award of the contract shall be made to the bidder submitting the lowest bid that is responsive to the solicitation and who, in the sole opinion of the university, is qualified to perform the work.
A bidder must demonstrate, to the satisfaction of the university, that it has successfully completed three (3) contracts similar in size, scope and complexity to this contract within the last five (5) years.
In the event the bidder fails to complete such work by said date or dates, or within the time to which such completion may have been extended in accordance with the contract documents, the bidder agrees to pay the university liquidated damages in an amount equal to the values indicated in the liquidated damages schedule below for each calendar day of delay in completing the work.
A non-mandatory pre-bid conference and site walkthrough for prospective bidders will be held at 10:00 a. m. on Thursday, March 26th, 2026, at the Capital Facilities Office Building Conference Room, Purchase College. This will be the only guided walkthrough of the subject project facilities.
The contractor shall submit five (5) sets of prints of all shop drawings required by the specifications. Samples must be of sufficient size or number to show the quality, type, range of color, finish and texture of the material.
The bid notice does not explicitly state a deadline for challenging the bid process or award. However, it mentions that unsuccessful bidders may request a debriefing within 15 calendar days of notification of their unsuccessful bid.
