RFP for resident engagement software for University of Utah Office of Residence Life. Proposals due November 17, 2026 at 2:00 PM MDT via Bidnet Direct. Contract term 3 years with 2 one-year renewal options. Evaluation criteria: scope of work (45 pts), implementation timeline (10), technical capability (10), support (10), references (5), cost (20). Mandatory requirements include HECVAT completion, Section 508/ADA compliance, and separate cost proposal. No preproposal conference. Oral presentations may be required for top 3 vendors.
Proposals must be submitted electronically through Bidnet Direct by the proposal due date and time listed in section 2. 02. The due date is Tuesday, November 17, 2026 at 2:00 PM MDT. Proposals received after the due date and time will be late and ineligible for consideration.
The university uses PaymentWorks for vendor onboarding and prefers Single Use Account (SUA) virtual card payments. The acceptance of SUA accelerates payments compared to current payment methods. Specific payment terms are not detailed in the RFP.
The contract will be awarded to the highest scoring responsive and responsible supplier based on evaluation criteria including scope of work (45 points), implementation timeline (10), technical capability (10), support (10), references (5), and cost (20 points).
Vendors must meet all mandatory requirements in section 4. 01 including completing HECVAT version 4 or above and the IT questionnaire. Failure to fully complete these questionnaires will render your proposal nonresponsive and it will not be further evaluated.
Questions regarding this RFP should be submitted through Bidnet Direct in the question and answer section. All such questions should be received by the questions due date listed in section 2. 02 which is Tuesday, November 10, 2026 at 2:00 PM MDT.
Proposals may be deemed nonresponsive if they fail to meet mandatory requirements, include pricing in the technical proposal, or are submitted late. Inclusion of any cost or pricing data within the technical proposal may result in your proposal being deemed as nonresponsive.