Notification Siren Government Bids & RFPs

Responses to this source sought notice are due no later than 06/23/2026, 2:00 PM Central.

All equipment shall include manufacturer warranties. The contractor shall furnish support services in alignment with the awarded maintenance and licensing agreements, including technical support, software updates, and preventive maintenance.

Vendors must be responsible and capable of fulfilling the requirements. Responses must include company information, socioeconomic status, and documentation proving the ability to conduct the services offered.

The vendor is required to conduct a site visit prior to task completion. All site visits must be pre-coordinated and pre-scheduled with the contracting officer. Unannounced site visits will not be honored. The federal government will not incur any costs associated with site visits.

Incomplete responses, lack of documentation proving business capability, or failure to answer all questions within the notice may result in the response not being taken into consideration.

The contractor shall determine if any defective part is under warranty. The contractor shall remove and return to the original manufacturer any parts under warranty for repair or replacement.

The contractor must be qualified to perform maintenance on the BSFB Giant Voice system brand named Whelen as to not void any existing warranties.

In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the contracting officer, rekey or replace the affected lock or locks. When the replacement of locks or rekeying is performed by the government, the total cost of rekeying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor.

The contractor shall prohibit the use of government issued keys/key cards by any persons other than the contractors employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or authorized personnel.

The contractor shall determine if any defective part is under warranty. The contractor shall remove and return to the original manufacturer any parts under warranty for repair or replacement.

The contractor must be qualified to perform maintenance on the BSFB Giant Voice system brand named Whelen as to not void any existing warranties.

In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the contracting officer, rekey or replace the affected lock or locks. When the replacement of locks or rekeying is performed by the government, the total cost of rekeying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor.

The contractor shall prohibit the use of government issued keys/key cards by any persons other than the contractors employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or authorized personnel.

All works shall be completed within the scheduled timeframe nte 60 days.

The contractor shall provide warranty services for workmanship deficiencies for a period of one year and OEM warranties for all installed equipment. All warranty periods shall start from the date of final acceptance of the installed system.

All personnel identified to support this requirement must be trained and/or certified on the systems involved in this effort.

Proposals must be received before proposal closing on Wednesday, July 1, 2026, at 2:00 p. m. Proposals submitted must be received before proposal closing on wednesday, july 1, 2026, at 2:00 p. m.

Payment terms are pursuant to the Texas Prompt Payment Act unless otherwise specified by the city. Payment terms are pursuant to the texas prompt payment act unless otherwise specified by the city.

The document mentions that batteries may be provided by the city unless under warranty from the manufacturer, and that parts for major repairs or items under warranty are not included in the contract. Batteries may be provided by the city of mesquite unless under warranty from manufacturer.

The award will be based on pricing (30 points), responsiveness (30 points), background and qualifications (30 points), and references (20 points). The successful proposer shall be selected by the committee on the basis of demonstrated competence and qualifications under the following criteria: Pricing 30 points Responsiveness 30 points Background and qualifications 30 points References 20 points

Proposers must be qualified vendors familiar with the Federal Signal siren system and associated controls, and personnel shall be certified and/or trained to work on Federal Signal outdoor warning products. The maintenance shall be performed by qualified personnel familiar with the federal signal siren system, and associated controls.

The document does not explicitly state penalties for non-compliance, but failure to complete requirements in a timely manner may be used in determining a proposer's responsibility, and non-responsive proposals may be disqualified. Failure to complete all requirements in a timely manner, prior to award, may be used by the city in determining a proposers responsibility.

The deadline to submit vendor questions is Wednesday, June 24, 2026, 12:00 p. m. Deadline to submit vendor questions wednesday, june 24, 2026, 12:00 p. m.

Proposals that do not include all required information, fail to complete proposal packet sections, or are submitted late may be considered nonresponsive and disqualified. Proposals that do not include all the required information will be disqualified.