Tent Pole Government Bids & RFPs

The anticipated period of performance for the BPA is July 27, 2026, to January 26, 2028. Specific delivery and pickup dates and times will be detailed in individual call orders.

The contract will be firm-fixed-price (FFP). Payment requests must be submitted electronically using the Invoice Processing Platform (IPP), unless alternate procedures are authorized in writing by the Contracting Officer.

Selection of award shall be based on lowest price technically acceptable. To be technically acceptable, all requirements must be met in accordance with the attached statement of work.

Contractors must be registered in the System for Award Management (SAM). All personnel working under this BPA must be U. S. citizens and undergo a security background check by the USSS.

Attendance at the site visit on July 7, 2026, is mandatory for all potential offerors to submit a quote. in order to be technically acceptable, attendance of the site visit july 7, 2026 is required.

Contacting other USSS personnel regarding this solicitation in an attempt to gain procurementsensitive information may result in disqualification from the evaluation process.

The BPA will have a maximum ceiling amount equal to $260,****.

Bids must be electronically uploaded to the MITN website by the due date and time of July 22, 2026. Delivery of goods and services will be made within days after receipt of order.

Payment will be made within thirty (30) days of receipt of an accurate invoice. The city may withhold payments pending the results of any audit.

The contractor shall guarantee and reexecute at its sole expense any work that is faulty or defective, fails to conform to the contract, or fails to conform to inspections, tests, or approvals conducted by the city.

Proposals will be evaluated based on the condition and appearance of the equipment, information listed under the submittal requirements section, and price.

Companies must have been in business at least 5 years under the same company name, have contracts for similar services with at least 3 organizations, and possess sufficient capacity (inventory, equipment, personnel) to meet the city's needs.

For failure to deliver or perform according to the accepted bid, the city may consider the contractor in default, purchase goods/services on the open market, and charge additional costs to the contractor. Failure to enter into a contract within ten working days may result in forfeiture of deposit.

Bidders will be held to have familiarized themselves with the conditions under which they will be expected to perform. No additional fees will be allowed for failure to inspect.

Contacting city staff outside the designated point of contact during the solicitation process may lead to nullification of results, dismissal of the submission, or the contacted party being required to recuse themselves from consideration.

Proposals are due by Thursday, July 16, 2026, by 2:30 pm MST.

The award shall be given to the responsive and responsible respondent whose proposal is determined to be the most advantageous to the university of Arizona, taking into consideration the following evaluation criteria: Respondents qualifications, abilities and reputation (20), Respondents quality of proposed services (20), Client relationship management (20), and Proposal cost (40).

Respondents must demonstrate their qualifications, abilities, and reputation, including past performance and references. The university may request information to evaluate the respondent's capacities.

Failure to follow instructions, submit required documentation, provide false statements, or engage in collusion may result in disqualification.

The period of performance shall be completed within 120 days from the date of award. The bid notice states The period of performance shall be completed within 120 days from the date of award.

The bid notice states that invoices shall be submitted in arrears upon completion. Invoices: Invoices shall be submitted in arrears: c. other x in arrears upon completion.

The bid notice specifies warranty requirements for the flagpole shaft (lifetime warranty), hardware (minimum 1-year warranty), and installation workmanship (minimum 1-year warranty). The bid notice states Warranties: Item Warranty Requirement Flagpole shaft Lifetime warranty against defects in materials and workmanship Hardware truck, cleat, rope, finial, collar Minimum 1-year warranty against defects Installation workmanship Minimum 1-year warranty: Any pole that shifts, leans, or exhibits movement will be corrected at no cost to the government.

The bid notice states that the government will award a contract to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered, with technical, past performance, and price being the evaluation factors. The bid notice states The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers: LPTA Technical Meets Performance Work Statement Past Performance FAPIIS satisfactory rating or no rating Technical and past performance, when combined, are equal to price.

The bid notice requires offerors to complete and return the Limitations on Subcontracting Certificate of Compliance. The bid notice states To be considered, please complete fillin clause VAAR ****, provisions ****.

A mandatory pre-proposal site visit is required and is scheduled for April 21, 2026, at 9:00 AM EST. The meeting location is **** Garners Ferry Rd, Columbia, SC. The bid notice states Site visit is scheduled for April 21, 2026, at 9:00am est. Meeting location is **** Garners Ferry Rd. Columbia, SC. See Section E. 3 Site Visit for meeting location.

Questions regarding this solicitation shall be submitted no later than April 23, 2026, at 12:00 PM EST. The bid notice states Questions regarding this solicitation shall be submitted no later than April 23, 2026, at 12:00 pm est, unless determined to be in the best interest of the government as deemed by the contracting officer.

The estimated total value of the contract is $19,000,000. 00. The bid notice states 19 million.