Option Pricing Government Bids & RFPs

The hardware must be delivered to the town no later than January 31, 2027. the hardware must be delivered to the town no later than january 31, 2027.

Payment is made upon submission of a completed invoice after inspection. payment shall be made upon the submission of a completed invoice.

A minimum one-year manufacturer warranty is required, with optional 36, 60, and 72-month warranties. support: minimum one year manufacturers warranty on all hardware purchased by the town from the successful bidder.

Award is made to the lowest qualified, responsive, and responsible bidder. it will be awarded to the lowest bidder whose evaluation by the town indicates to the town that the award will be in the best interests of the town.

Bidders must furnish requested information within five days of the town's request. the bidder shall furnish to the town, within five days of the towns request, all requested information, and data.

Site visits are optional and at the bidder's discretion. should visit the work sites, if it desires

Questions must be received at least five business days prior to bid opening. such emails must be received at least five business days prior to the date fixed for the opening of bids.

Bids may be rejected for nonconforming, nonresponsive, or conditional bids. the town reserves the right to disregard all nonconforming, nonresponsive, or conditional bids.

Offerors must be authorized distributors: consideration for award of contract shall be given only to authorized distributors of the original manufacturers item represented in this solicitation.

Mercury contamination is cause for rejection: mercury contamination of the material will be cause for rejection.

Proposals must be uploaded to BidNet on or before the time scheduled for the opening. Late proposals will not be opened nor considered.

Payment to be made within 45 days after the project completion.

The proposer shall warrant the work services, and/or products to be free of defects in material and workmanship for a minimum period of 3 years.

Submitted proposals will be evaluated by a committee. Evaluation points total: road mapping strategy 20, cost of copier/printer maintenance/papercut 20, cost of lease pricing 20, use of OEM parts 10, dedicated support technician 10, references for service 20, total 100.

Vendor must be an authorized dealer and installer of products vendor is bidding on. Vendor must supply a list of references of like products and installations.

Upon failure to furnish required bonds, execute the contract and proceed with the work, the bidder shall forfeit the check or the district shall be entitled to the principal amount of bid bonds as liquidated damages.

A non-mandatory site visit meeting will begin at Dundee Crown High School on Friday, October 30, 2026 at 9:30 AM.

Should a bidder find any claimed discrepancies in, or omissions from, any of the documents, or be in doubt as to their meanings, bidder shall advise the purchasing official first orally, followed by written fax or letter with specification of the claimed problems which must be received during regular working hours at least 10 days before the date set for proposal opening.

Conditional proposals will not be accepted. Strikeouts or addition of conditions or provisions or insertion of substitutes shall be reason for rejecting a proposal without any specification of reason for the rejection.

Proposals must be submitted by the deadline for guaranteed consideration. The deadline for vendors to submit proposals is November 20, 2026. deadline for vendors to submit proposals: november 20, 2026

Cost of eligible services will be the highest valued criterion in the evaluation process. cost of eligible services will be the highest valued criterion in the evaluation process

Service providers must submit their SPIN as part of the proposal. the service provider should submit its spin as part of the proposal

Proposals may be disqualified for unauthorized contact, late submission, not meeting service requirements, used items, lack of definitive costs, or AI-generated solutions. unauthorized service provider contact with applicant and proposal submitted after the bid due date