Data Recording Government Bids & RFPs

The required delivery date is 1 January 2027.

Interested parties shall submit a capability statement demonstrating their ability to satisfy the governments minimum requirements.

The contractor shall deliver all items specified within this statement of work on or before 60days after the receipt of order. The contractor shall deliver all items specified within this statement of work on or before 60days after the receipt of order.

The contractor shall provide any OEM pass through warranty and standard commercial warranties applicable to the products being purchased at no additional cost. The contractor shall provide any OEM pass through warranty and standard commercial warranties applicable to the products being purchased at no additional cost.

Question submission deadline : 3 september 2026 at 2:00 pm cdt. question submission deadline : 3 september 2026 at 2:00 pm cdt

The contract documents require that all work be substantially complete by January 30, 2027, with final completion by February 28, 2027. the contractdocuments require that all work be substantially complete by january 30, 2027, with final completion by february 28, 2027.

The city now makes payments through electronic transfers. The city now makes payments through electronic transfers.

Warranties required by the contract documents shall commence on the date of substantial completion unless otherwise provided in the notice of substantial completion. warranties required by the contract documents shall commence on the date of substantial completion unless otherwise provided in the notice of substantial completion.

The intent of the city is to award a contract to the lowest responsible bidder provided the bid has been submitted in accordance with the requirements of the bidding documents. it is the intent of the city to award a contract to the lowest responsible bidder provided the bid has been submitted in accordance with the requirements of the bidding documents, is judged to be fair and reasonable, and to be in the best interest of the city and does not exceed the appropriated funds available.

Only those qualified prime contractors selected from the previous prequalification process, if prequalification occurred for this bid package, will be allowed to participate in this invitation for bid. only those qualified prime contractors selected from the previous prequalification process, if prequalification occurred for this bid package, will be allowed to participate in this invitation for bid.

Failure to complete the work as prescribed shall be considered as a breach of contract and subject to liquidated damages which are **** per day. failure to complete the work as prescribed shall be considered as a breach of contract and subject to liquidated damages which are **** perday.

It is the responsibility of each bidder, before submitting a bid, to: a. examine the contract documents thoroughly b. visit the jobsite to become familiar with local conditions that may affect the cost, progress, performance or completion of the project. it is the responsibility of each bidder, before submitting a bid, to: a. examine the contract documents thoroughly b. visit the jobsite to become familiar with local conditions that may affect the cost, progress, performance or completion of the project

Any questions must be submitted in writing by email to Heidi Ellis, senior procurement agent at ***@***. *. *, and must be received no later than 2:00 p. m. , local time, September 2, 2026. any questions must be submitted in writing by email to heidi ellis, senior procurement agent at***@***. *. *. emailed questions shall contain the project name and number in theemail subject line, and must be received no later than 2: 00 p. m. , local time, september 2, 2026.

Failure to monitor the Rocky Mountain e-purchasing system for any addenda may lead to reliance on incomplete, inaccurate, or out of date information when submitting bids subjecting such bids to automatic disqualification from consideration. failure to do so may lead to reliance onincomplete, inaccurate, or out of date information when submitting bids subjecting such bids toautomatic disqualification from consideration.

The estimated cost for this project is from 2,850,**** to 3,870,****. the estimated cost for this project is from 2, 850, **** to 3, 870, ****.