Freon Government Bids & RFPs

Bids must be submitted no later than July 28, 2026, at 10:00 a. m.

Payments will be made in accordance with the state prompt payment act and rules. Invoices are submitted monthly and must be itemized. Payment terms contained in Vendors invoices shall have no force or effect.

All repairs and services rendered shall be under warranty for parts and labor for a period of one year.

The award will be made to the responsive and responsible vendor who submits the lowest price.

Vendor must be qualified and licensed. Vendor shall provide all appropriate training certifications to the facility prior to the start of the contract to certify that they are qualified and able to provide the necessary properly trained workforce, materials, tools, and test equipment.

Failure to comply with the 4-hour emergency repair timeframe may be grounds for contract cancellation.

Failure to perform to the state's satisfaction, violation of a material provision, or lack of financial resources may lead to contract termination. Vendor or vendors employees must pass a security background check.

All work for the base contract must be completed within 76 calendar days from the notice to proceed. The option period has a separate performance timeline of 245 calendar days.

Payments shall be made in arrears upon receipt of a properly prepared invoice, submitted electronically via the Tungsten Network eInvoicing system.

All work will be provided with a one-year parts and labor warranty from the date of acceptance by the VA.

Offerors must represent that they are a small business concern under the NAICS code assigned and, if applicable, a Service-Disabled Veteran-Owned Small Business (SDVOSB) eligible under VAAR subpart ****.

Failure to comply with facility requirements shall be considered a material breach of this contract and may be a violation of federal law.

A site visit is strongly suggested and expected for offerors to fully understand the nature of the work and conditions. It is scheduled for Wednesday, May 6, 2026, at **** local time. All interested parties should meet at the Damen entry.

Failure to comply with facility policies, federal laws, or VA regulations may result in citation or removal from the premises.

Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery. Bidders guaranteed delivery is days. Note: delivery time may be a factor in determining the winning bidder.

County terms of payment are 2 10 net 30. Bidder may offer alternate terms here: discount and alternate terms will not be used in award determination.

Bidder must warrant that the goods shall be delivered free of the rightful claim of any third person by way of infringement of patents, trademarks or copyright.

Awards will be made by item to the bidder offering the most competitive pricing while adhering to the requirements of this bid. Awards may be made by group if it is deemed in the best interests of the county to do so. The county reserves the right to make an award based upon brand name if it is deemed in the best interests of the county to do so.

The purchasing agent reserves the right before making award to make investigations as to whether or not the items, qualifications or facilities offered by the bidder meet the requirements set forth herein and are sufficient to insure the proper performance in the event of an award. The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing.

Should the vendor fail to perform as required by the specifications, the county may cancel the order and terminate the ordercontract. In such event, the county will assume no responsibility for, nor will it reimburse the vendor for any expense or loss to the contractor because of such termination or cancellation.

Samples, when required, must be delivered prior to the bid opening and free of charge. Samples will be returned at bidders expense and bidder is required to arrange for pick up.

Vendors protesting or disputing bid specifications must do so in writing during the bid opening period prior to the due date to be considered. Such protests must be in the possession of the bureau of purchase and supplies three working days prior to the bids opening.

Failure to complete this bid in its entirety may result in disqualification. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification.