Security Policy Government Bids & RFPs

The initial base term of the prospective contract is a period of one calendar year, with automatic renewals for up to four additional oneyear renewal terms. Questions regarding this rfp must be submitted via hcde ebid system online no laterthan five 5 business days prior to the submittal deadline date. Proposals due public bid opening @2: 00pm ct virtual. Vendors must follow the format instructions detailed below in preparing and submitting their proposals. Proposals shall be received no later than the submittal date and time deadline in the hcdecp ebid system. Deviations or exceptions stipulated in a vendors response may result in disqualification. Awards will be made to the responsible vendors whose proposals is/are determined after evaluation by hcdecp to be the best value to hcdecp and to cp members. hcdecp encourages the use of hub, mwbe, and sbe both as prime and subcontractors. The vendor shall also indicate on their submitted proposals whether or not they are a hub, mwbe, or sbe vendor and with whom they are certified. The total cost of the hcdecp program is funded through the hcdecp administrative fee paid to hcdecp by vendors. The hcdecp fee is based on a percentage of vendor sales, less special insurance and required bonding, if applicable. The initial term of this contract is for a period of one 1 year, with automatic renewals for up to four 4 additional oneyear renewal terms. Vendor shall provide all bonds, including bid guarantee, performance bond, and payment bond, as applicable under u. s. department of agriculture andor texas department of agriculture rules. Vendor shall provide hcdecp andor the cp member with copies of certificates of insurance within 14 business days of contract award and prior to the commencement of any work under this contract. Vendor is required to notify hcde when any material change in operations occurs, including changes in distribution rights for awarded products, bankruptcy, material changes in financial condition, change of ownership, and the like, within three 3 business days of such change. Vendor shall submit invoices within a timely manner during hcdes or the cp members fiscal year in which the products andor services are purchased. Payments are due to vendor by hcde and any cp member whose governing body meets only once a month or less frequently, within fortyfive 45 days after the later of the following: 1 the date hcde or the cp member receives the products and services under the contract 2 the date the performance of the service under the contract is completed or 3 the date hcde or the cp member receives an invoice for the products or service. Vendor shall maintain its records and accounts in a manner that shall assure a full accounting for all products andor services provided by the vendor to hcde andor cp members under this contract. Vendor shall indemnify and hold harmless hcde and each cp member, including hcdes and cp members trustees, officers, administrators, employees, and agents, from all claims, liabilities, costs, suits of law or in equity, expenses, reasonable attorneys fees, fines, penalties or damages arising from acts or omissions of vendor, vendors employees, agents, or subcontractors, in connection with this contract, including without limitation, those arising from claimed infringement of any patents, trademarks, copyright or other corresponding rights which is related to any item vendor is required to deliver. Vendor shall provide certification and any necessary documentation requested by cp member that food products are domestically sourced and meet the buy american provision. Vendor agrees to provide information to the district that will assist the district in this determination. The decision to purchase or accept delivery of a nonus product must be made by the district. Vendor shall provide all bonds, including bid guarantee, performance bond, and payment bond, as applicable under u. s. department of agriculture andor texas department of agriculture ru

The proposal due date is December 22, 2025. Amendment A001 will extend the vendor Q&A due date through November 15, 2025 and the proposal due date through November 28, 2025.