Athletic Tops Government Bids & RFPs

The project must be completed by November 30, 2026, as stated: the entire work under this contract be completed on or before the contract expiration date of november 30, 2026.

Payment is made after invoice submission and verification, as stated: payment will be made after submission of an invoice, verification by the recreation superintendent of work completed and approval by the village administrator.

The contractor must guarantee all materials and workmanship for one year, as stated: the biddercontractor shall guarantee all materials and workmanship for one 1 year.

The contract is awarded to the lowest qualified bidder, as stated: it is the intent of the village to award the bid to the lowest, qualified, responsive and responsible bidder.

Bidders must complete a statement of qualifications and be registered with NYSDOL, as stated: contractors submitting bids for a municipal public work project must be registered with the new york state department of labor.

Liquidated damages of $1,000 per day apply for late completion, as stated: the owner may retain liquidated damages in the amount of one thousand dollars 1, **** per day.

A mandatory prebid walkthrough is scheduled, as stated: a mandatory prebid walk through will be on wednesday, october 7, 2026 at 10: 00 a. m. starting at parkway field.

Questions must be submitted by October 13, 2026, as stated: requests from bidders for interpretation or clarification of the bid documents must be made in writing to the village clerk and shall arrive no later than 4: 00pm on monday, october 13, 2026.

Bids with omissions, erasures, or irregularities may be rejected, as stated: proposals that contain any omission, erasures, alterations, additions, or items not called for in bid form. . . may constitute sufficient cause for rejection of the bid.

Goods must be delivered on or before the date on each specification sheet. Early delivery requires written request at least one week prior. vendor shall deliver the goods on or before the date included on the individual bid specification sheets.

Payment follows the Local Government Prompt Payment Act after delivery, inspection, and acceptance. payment shall be made in accordance with the local government prompt payment act 50 ilcs **** et seq. following the delivery of the goods and only upon inspection and acceptance of the goods by the park district.

Vendor warrants goods are new, defect-free, and conform to specifications. Defective goods will be rejected and replaced at vendor's expense. the vendor warrants to the park district that all goods furnished will be of good quality and new, that the goods will be free from defects. . .

Award to the lowest responsive and responsible bidder, but not on price alone. the park district does not award on price alone and will also consider the ability of the bidder to provide experienced labor. . . conformity with the specifications, delivery terms, serviceability, quality, and the financial capability. . .

Bidders must demonstrate experience in similar work, be financially able, and provide at least three client references from the past two years. bidders must be able to demonstrate that: i. they have experience in performing. . . work similar in kind and scope. . .

Failure to deliver on time may result in immediate contract termination. should the contractor fail to deliver the goods on or before the required delivery schedule date. . . the park district shall have the right to immediately terminate the contract. . .

Discrepancies or doubts about specifications must be reported in writing at least five business days before bid opening. any bidder who finds. . . a discrepancy in or omission from the specifications. . . shall notify wendy peterson in writing not later than five 5 business days prior to the scheduled opening of bids.

Bids not marked properly, incomplete categories, unapproved substitutions, or failure to submit required certifications may be rejected. failure of a bidder to complete/submit a required certification may result in immediate rejection of that bidders bid.

The southampton public schools must receive all items ordered services within time frames as listed in the specifications. all service locations are within the boundaries of the southampton public schools and are specified on individual purchase orders.

Payment shall be made on the basis of actual work completed in accordance with the contract documents. payment shall be made on the basis of actual work completed in accordance with the contract documents.

All labor shall be guaranteed for a period of one year from the date of acceptance. all labor shall be guaranteed for a period of one 1 year from the date of acceptance.

The contract will be awarded to the lowest responsive, responsible bidder meeting the stated requirements. the contract will be awarded to the lowest responsive, responsible bidder meeting the stated requirements.

Bidders must have and provide a certified sport field manager certification c. s. f. m. bidder must have and provide a certified sport field manager certification c. s. f. m.

If the successful bidder fails to deliver within the time frame allowed, the southampton public schools reserves the right to purchase the services elsewhere, and any excess cost to the southampton public schools will be absorbed by such delinquent successful bidder. in the event the successful bidder fails to deliver the services order within the time frame allowed, the southampton public schools reserves the right to purchase the services elsewhere, and any excess cost to the southampton public schools will be absorbed by such delinquent successful bidder.

Bidders should familiarize themselves with the districts facilities prior to bidding. bidders should familiarize themselves with the districts facilities prior to bidding.

Failure to provide specified insurance shall disqualify bidder. failure to provide specified insurance shall disqualify bidder.

Bid responses are due on **** by 2pm cst.

The contractor shall also be responsible to ensure that the installed system meets the 150 maximum gmax requirements throughout the warranty period.

Manufacturers only manufacturers with the ability to supply synthetic turf carpet in strict accordance with the product specifications and installation specifications will be considered for the award.

alternate synthetic turf manufacturers may bid an alternate turf blend of slitfilm and monofilament 360 micron or greater, but you must include all documentation and specification sheets, samples rag and meet or exceed all specified standards shown in this bid.