Soft Surfacing Government Bids & RFPs

Renovation must be substantially completed by ****. The document states: substantially completed by ****.

Payment is made within 30 days upon acceptance of the deliverable. The document states: all fees will be paid to vendor within 30 days upon acceptance of the deliverable.

Bidders must supply all applicable warranty information. The document states: bidders must supply rowan university with anyall applicable warranty information, whether expressed or implied.

Award is based on a points-earned matrix. The document states: award shall be made to the responsible proposer whose proposal, conforming to the rfp, will be most advantageous to the university, price and other factors considered.

Vendors must include required procurement documents. The document states: failure to include the below requested documentation with the proposal shall result in automatic rejection of proposers submission.

Protests must be received in writing not less than 10 working days before closing. The document states: protest of restrictive specifications or improprieties in the solicitation, by an interested party, must be received by the procurement department in writing not less than ten 10 working days before the closing date for receipt of submissions.

Proposals may be rejected if incomplete or nonresponsive. The document states: submissions determined to be incomplete or nonresponsive may be disqualified, in accordance with applicable law.

Bidders must be qualified with the state public works division and properly licensed per NRS chapter 624. Bidder must be qualified as a bidder with the state public works division of the department of administration for the cost category required for this project.

The site walk is mandatory. Mandatory site walk **** 10:00:00 am pt

Failure to submit required documents within time limits may result in non-responsiveness. submission after the twohour time limit is not allowed and will be returned to me and the bid will be deemed nonresponsive.

Bids must be submitted by October 20, 2026 at 2:00 PM CST. Sealed bids must be submitted to 392 N main st. crossville tn, **** attn: city clerkbidssynthetic turfconversion warner complex no later than the bid due date and time listed above. late bids will not be accepted.

Minimum 8-year manufacturer warranty on materials required. warranty: minimum eight 8 year manufacturer warranty on materials installation workmanship warranty must also be stated

Evaluation based on total cost, product quality, durability, warranty, contractor experience, schedule, and completeness. bids will be evaluated based on, but not limited to: o total cost o proposed product quality, durability, and warranty terms o contractor experience and references o proposed schedule and ability to meet the departments timeline o completeness and responsiveness of the bid submission

Bidders must demonstrate prior experience installing synthetic turf, references from at least 3 comparable projects within 5 years, appropriate licensing, and proof of insurance/bonding. prior experience installing synthetic turf on athletic fields, preferably baseballsoftball infields o references from at least three 3 comparable completed projects within the last five 5 years o appropriate contractor licensing for work in tennessee

Site visit is encouraged but not required. interested bidders are encouraged to conduct a site visit prior to submitting a bid.

Bids proposing systems below minimum specifications may be deemed nonresponsive. bids proposing a system below these minimums may be deemed nonresponsive.

Payment is only after completion, inspection, and acceptance. no partial payments payment only after completion, inspection, and acceptance.

The contractor must furnish and warranty the replacement soft surfacing. furnish, install, and warranty replacement pour in place soft surfacing

The basis for award is best value tradeoff, where non-price factors are more important than price. basis for award: best value tradeoff.

The government may verify personnel, equipment, experience, licensing, and resources before award. government may verify personnel, equipment, experience, licensing, and resources before award.

A site visit is scheduled for September 23, 2026, from 11:00 am to 12:00 pm ET at Building 23. site visit: september 23, 2026, 11: 00 am 12: 00 pm et at building 23.