Traffic Surface Government Bids & RFPs

The contractor must guarantee workmanship and materials for 12 months, including remediation of structural cracking, raveling, and low spots. guarantee workmanship and materials at the contractors expense for a period of twelve 12 months from date of installation.

Proposals must be submitted by the closing datetime of 10/5/2026 at 10:00 am. The publication datetime was 9/28/2026 at 8:00 am.

The city shall make payment within 35 days of receipt of the invoice unless other terms are written in the contract. Contractor shall invoice within 30 days of completed project.

Contractor must provide state contractor licensing information and proof of other licenses or certifications required. Must meet insurance specifications as required by law.

Failure to maintain necessary licenses and/or insurance coverage is grounds for termination of the contract. City may reject any or all proposals.

Bids must be received by 11:00 AM EST on Monday, October 12, 2026. due date for bids: 11: 00 am e. s. t. on monday october12, 2026.

Payment follows the town's purchasing policy. standard terms of payment will follow the most current town of hartford purchasing policy and procedure as approved by the selectboard.

Contractor must warranty workmanship for one year. the contractor shall in good faith warranty the workmanship of the project for a period of year or twelve months from the time of substantial completion.

Evaluation includes cost at 60%, prior experience, workforce, timelines, references, and local vendor. evaluation criteria item description percentage possible 1 cost 60 2 prior experience and past record of performance 10 3 availability of workforce and equipment 10 4 commitment to project timelines 10 5 references 10 6 local vendor 5

Contractors must demonstrate ability to perform the scope and comply with regulations. contracting firms must have a demonstrated ability to perform the below scope of work and an understanding and ability to comply with all applicable rules, regulations, specifications, permits, permit conditions, and documents associated with this project.

Late, incomplete, or nonresponsive bids are disqualified. late bids, incomplete and nonresponsive bids will automatically disqualify a bid.

Contractors may visit the site on their own within the right of way. contractors may conduct a site visit on their own within the right of way. contractors are encouraged to visit the site for the purpose of reviewing the project location and site conditions before submitting a bid.

Questions must be submitted in writing by October 2, 2026. last day to submit questions: 5: 00 pm local e. s. t. on friday october 2, 2026.

Late, incomplete, and nonresponsive bids are automatically disqualified. late bids, incomplete and nonresponsive bids will automatically disqualify a bid.

The contractor shall complete all work to be done under the contract, except for seeding establishment, not later than September 15, 2027. the contractor shall complete all work to be done under the contract, except for seeding establishment, not later than september 15, 2027.

Progress payments are made monthly based on estimates submitted by the contractor. Retainage of 5% is withheld from progress payments. the amount to be retained from progress payments will be 5. 0 of the value of payments made

The contract will be awarded to the responsible bidder submitting the lowest responsive bid. the county intends to award to the responsible bidder submitting lowest responsive bid.

Bidders must be prequalified through ODOT. to gain prequalification of bidders through odot

Liquidated damages of $500 per 15 minutes per lane for lane closures beyond specified limits. the contractor shall pay to the agency, not as a penalty, but as liquidated damages, 500 per 15 minutes, or for a portion of 15 minutes, per lane

Claims must be properly submitted and follow a review process. Litigation must commence within one year following mailing of the decision. the contractor shall commence any suit or action to collect or enforce any claim filed in accordance with **** within a period of one (1) year following the mailing of the decision

Failure to submit required documents or comply with bidding requirements may result in rejection of bids. rejection of nonresponsive bids