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RFP: Virtual Mailroom - The Los Angeles County Employees Retirement Association is seeking proposals from qualified firms to provide virtual mailroom solutions for document imaging and categorization.
Virtual mailroom solutions for document imaging and categorization Physical mail pickup, sorting, scanning, indexing, and electronic delivery; digital document ingestion from efax, online portal, and dedicated email; check processing; business mail routing; business solicitations handling; document identification and metadata capture; audit function; integration with enterprise systems
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LACERA seeks proposals for virtual mailroom services including USPS pickup, scanning, indexing, and routing of physical and digital documents. Services include check processing, business mail handling, and integration with enterprise systems. Proposals due December 4, 2026 via vendor gateway. Minimum 3 years experience required. Contract term up to 3 years. Security compliance (SOC 2 or ISO ****) required.
Proposals must be submitted no later than 5:00 pm PST on 12/04/2026 through the lacera vendor gateway portal. respondents to this rfp must submit the following for delivery no later than 5: 00 pmpst on ****
LACERA will award based on best value, not solely lowest fee or highest score. lacera will award a contract, if at all, based on best value tolacera, and not solely on the lowest fee proposal or the highest score.
Minimum of three years demonstrated experience in virtual mailroom or mail digitization for pension funds or governmental entities. minimum of three 3 years of demonstrated experience of prior virtual mailroom or mail digitization engagement of comparable scale
Violating the quiet period may result in disqualification. respondents violating the quiet period may be disqualified at laceras discretion.
Library Material Digitization & Metadata Services The University of Wyoming ( the University) is requesting bids from Suppliers for purchase of as needed library digitization and metadata services, per the requirements and information provided herein. The University anticipates awarding this IFB to multiple suppliers; one or more for digitization services and one or more for newspaper metadata. Suppliers may submit a response to one or more of the areas outlined in this IFB. Suppliers shall clearly indicate
Library material digitization and metadata services Digitization services for physical and microfilm library materials including newspapers, reports, books, pamphlets, maps, manuscripts, documents, microfilm, microforms, photographs, audio and visual materials; newspaper derivative and metadata services including METS/ALTO compliant metadata, OCR text, JPEG, ****, and PDF deliverable files
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University of Wyoming seeks bids for as-needed library digitization and metadata services. Multiple awards anticipated: one or more for digitization, one or more for newspaper metadata. Bids due via Bidnet portal by 2:00 PM MT on November 4, 2026. Questions due October 28, 2026. Initial contract term 3 years with two optional 3-year renewals. Payment net 45. Wyoming resident preference of 5% applies. Suppliers must meet FADGI compliance for digitization and NDNP specs for newspaper metadata. Minimum 200,000 newspaper pages and up to 5,000 physical items per year.
Payment terms are net 45. The university does not prepay. As stated: payment terms are net 45. it is the university of wyomings policy to not prepay for goods or services to be provided by suppliers.
Suppliers must meet minimum requirements including FADGI compliance and NDNP specifications. As stated: supplier shall meet the fadgi technical guidelines for digitizing cultural heritage materials 3rd edition 2023 version at a minimum of one star level.
Questions must be submitted via Bidnet by 2:00 PM MT on October 28, 2026. As stated: questions regarding this invitation for bid ifb must be in writing and be directed to the university via the bidnet platform any timeafter the issuance of this ifb through and including 2: 00 p. m. mt on wednesday, october 28, 2026.
Bids submitted after deadline or outside Bidnet portal will be deemed nonresponsive. As stated: responses receivedafter this date and time or outside of the bidnet portal will be deemed nonresponsive.
Procurement of a microfilm/microfiche scanner by Westchester County. Bids may be awarded by individual item, grouped items, or lot. Prices must be F. O. B. destination. Payment via electronic funds transfer (Vendor Direct) is required. Delivery must be within specified time; failure may result in cancellation. Items must be guaranteed against faulty materials and workmanship. New equipment required unless otherwise stated. MBE/WBE participation encouraged.
The county remits vendor payments via electronic funds transfer (EFT) program known as Vendor Direct. the county of westchester remits vendor payments via an electronic funds transfer eft program known as vendor direct.
All items delivered must be guaranteed against faulty materials and workmanship. all items delivered must be guaranteed against faulty materials and workmanship.
Failure to deliver within specified time may cause cancellation of order and removal from bidders list. failure to deliver within the specified time may be cause for cancellation of the order andor the removal of bidders name from bidders list.
Bids may be rejected for any reason, including inability to determine equivalence. may reject any bid for any reason including, but not limited to, westchester countys inability to determine that the item is an equivalent.
Lot 1: E- IMAGE DATA ScanPro **** Standard 550 ( ****): latest- generation 18MP camera, SuperSpeed USB 3. 0, 5x- 105x optical zoom ( 47mm max area), UCC 550 fiche/aperture card and motorized 16/35mm roll- film carrier; 3- year factory warranty. Includes non- expiring, upgradeable PowerScan software with free updates: PDF/TIFF/JPEG and other formats, single/multipage scans and ABBYY FineReader searchable PDF/OCR; scan to Google Drive/email; print; brightness/contrast; auto crop; auto/manual straighten; rotate 90 /180 /270 /360 ; magnify; negative/positive and grayscale/B& W modes; customizable basic/advanced interface; 150- **** DPI ( 8- bit grayscale/1- bit B& W); continuous focus during zoom; SPOT- Edit live selected- area editing; one- click AUTO- Adjust ( straighten/crop/brightness/contrast); AUTOScan ( not Pro); Previous/Next; selectable scan width/height; extra Print To/Scan To buttons. Optical zoom upgraded from 5x- 32x to 5x- 105x. Manufacturer . Part # . Brand Preference Brand Name Only Delivery Location 148 Martine Avenue, White Plains, New York, United States, ****
USA | NC | GASTON COUNTY | GASTON
Small City
County Of Gaston-NC
Document Digitization
Microfilm Services
microfilm services scanning, conversion, digitization of archived medical records on microfilm
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Gaston County is soliciting sealed bids for microfilm services to scan, convert, and digitize archived medical records on microfilm. Bids must be received by 2:00 p. m. ET on Nov 4, 2026, and opened at 2:00 p. m. ET in the attorneys conference room, 128 West Main Ave. , Gastonia, NC. Security screening is required. Contact email for questions: toBids@gastongov. com.
Bids must be received by 2:00 p. m. ET on November 4, 2026. sealed bids will be received by gaston county until 2: 00 p. m. , eastern time, onnovember 4, 2026.
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BidHits is a government bid search engine that monitors official portals and brings relevant federal, state and local opportunities into one place. You can search on the site and receive scheduled email alerts.
Enter your email and activate the trial. For 14 days you can use the main features, including alerts and access to results. When it ends, if you do not subscribe, the bid list becomes limited and you will not be charged automatically.
1) Add keywords that describe what you sell. 2) Start the trial. 3) Adjust regions, delivery times and email style after signup.
Whenever possible, yes. Some official portals require login or block direct links; in those cases we point you to the official process page so you can download the documents.
Yes. You can filter by region, procurement method, dates and value ranges. You can also save preferences for future alerts and searches.
Yes. In the dashboard you can see bids on a map and use it to plan follow-up by location.
It can happen. Smart Search uses your keywords to find related opportunities, not only exact matches. Add specific terms and remove off-topic results to improve future alerts.
Yes. You can query bids via API. Documentation at /api_integration.php. Ideal for CRM, BI and automations.
In Settings you can pause alerts or adjust delivery times. If you want to delete your account, just contact us. During the free trial there is no auto-charge.
We monitor major official sources every day at the federal, state and local levels. New bid notices are added as soon as they are captured from the source portal.
Add what you sell, get scheduled alerts, open documents or the official page, and use filters by region and method.
Transcript
Welcome to BidHits.
Finding public tenders and bids is important. But what really matters is quickly identifying the opportunities that match what your company sells.
To get started, enter a few keywords that describe your products or services. BidHits shows relevant opportunities, highlights your keywords, and organizes everything by date.
Smart search is already enabled and uses artificial intelligence to expand your results, even when the tender uses different words from the ones you searched for.
For each opportunity, you can view a summary, access documents, mark it as a favorite, add private notes, remove what is not relevant, or view it on the map.
You can also use filters, run searches, and explore the day's opportunities directly on the map.
Start using BidHits now. It's fast, practical, and you can try it for free.
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Methodology
Unaided survey with 1110 active users, conducted through 10/28/2026.
Single question: "Would you recommend our services to a friend or colleague?" - 90% answered "yes".
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