Pricing Report Government Bids & RFPs

Proposals must be received by 2:00 p. m. local time on Wednesday, October 28, 2026. Any proposal received after the time and date specified will not be considered.

Vendor shall provide a minimum one-year warranty, software updates, telephone support, remote support, onsite support if required, and security patches.

Proposals will be evaluated based on landfill operations functional capabilities (15%), hardware integration and payment processing (25%), implementation and data migration (10%), training support and vendor qualifications (5%), pricing proposal (35%), and technical proposal (10%).

The county will not consider any proposals that do not meet the minimum qualifications defined in the specifications. Vendor must provide years in business, number of landfill installations, municipal references, New York installations if applicable, and technical support staffing.

In the event of a default and cancellation of the contract, the bidder shall be responsible for payment to Broome County of a sum equal to the additional contract costs to the county.

Any inquiries or requests for clarification regarding this RFP must be received by 12:00 p. m. local time Monday October 12, 2026.

Proposals received that do not include the required documents signed and returned may be deemed nonresponsive and removed from consideration to award. Proposer shall not contact any other county officials other than those referenced in this RFP; any proposer that violates this provision may be disqualified.

Proposals must be delivered by October 27, 2026, at 11:00 AM. No proposals shall be accepted after the designated time.

Payment is made after voucher approval by the Board of County Commissioners. Payment will be made after a properly executed county of morris voucher has been received and formally approved on the voucher list.

The county may award to the lowest responsible respondent, if it is in the best interest of the county to do so.

Respondents must be established concerns. Respondent must be an established concern in the business of providing the productservice proposal and must prove to the county purchasing agents satisfaction, upon request, that he has adequate facilities to perform all requirements in event of award.

County will not pay penalties on overdue bills. County of morris will not pay penalties andor interest on overdue bills.

Written requests for interpretation must be received at least ten days prior to opening. written requests for interpretation must be received at least ten 10 days prior to the date fixed for the opening of the proposals.

Failure to submit required items is mandatory cause for rejection. failure to submit any of these items is mandatory cause for rejection of proposal.

Monthly index prices must be delivered no later than the 10th of each month, or next business day if the 10th falls on a weekend or federal holiday. no later than the 10th of each month, or the next business day

Invoices must be submitted via the US Treasury Invoice Processing Platform (IPP) and include all information as described in FAR **** invoices must be submitted by the contractor via the us treasury invoice processing platform ipp

Award will be made to the offeror whose proposal represents the best value to the government, with technical capability/approach and past performance combined more important than price. technical capabilityapproach and past performance, when combined, are more important than price

Contractor must employ technically qualified personnel with current and valid professional certifications before starting work. the contractor will employ and maintain technically qualified personnel in the management and key staff positions who meet the minimum requirements

Noncompliance with key personnel provisions may be considered a material breach, and the forest service may seek remedies including termination for default. noncompliance with the provisions of this section will be considered a material breach of the terms and conditions

Questions must be submitted by the due date to ***@***. *. * with cc to ***@***. *. * due: questions received after the due date will not be considered

Offers received after the submission deadline will be returned unopened. offers received after the submission deadline will be returned unopened

All invoices to the city of laredo have a 30 day term from receipt of supplies or completion of services.

The evaluation committee will determine best value by applying the following criteria: functional and technical compliance. 30 total evaluated cost and cost certainty. 25 implementation, support and operational readiness. 15 sponsor, exhibitor and attendee capabilities. 15 relevant event experience and references 10 data, reporting, and security capabilities. 5 total

Proposers should provide company overview, years providing event management technology, experience supporting comparable conferences, and three relevant client references.

Any request for clarification or additional information must be submitted in writing through email or questions responses section on citebid system no later than seven 7 days prior to the scheduled date for opening to: city of laredo purchasing agent jaime zapata, **** thomas avenue, laredo, texas **** email: ***@***. *. *