RFP for weekly grounds maintenance at Tyler Junior College campuses covering approximately 40 acres. Mandatory prebid conference and site visit on October 13, 2026. Proposals due October 27, 2026. Contract term of 3 years with two 1-year renewal options. Best value evaluation criteria: pricing 40%, ability to meet needs 40%, qualifications 15%, past performance 5%. Insurance requirements include $5M commercial general liability. Vendor must provide own equipment and uniforms. No minimum work guaranteed.
Proposals must be received prior to the proposal deadline. Proposals received after the deadline will not be opened, read, evaluated, or recorded and will be returned to the vendor unopened.
Payment processed in accordance with Texas government code. Terms are to be 30 days net, although contractor may in addition offer early payment discounts for use at the ordering members discretion.
Contractor shall provide warranty details for parts and labor. All materials used on any project shall be new and, if applicable include a manufacturers warranty.
Best value evaluation methodology. Best value looks at a number of criteria to evaluate proposals, including but not limited to cost.
Respondents must describe relevant experience and provide references. The respondent must clearly describe relevant experience in providing the requested services.
Mandatory prebid conference and site visit. Bids will be accepted from only those proposers recorded as attending this meeting. There will be no exceptions to this requirement.
Protests must be submitted within 5 business days after award. A protest must be made in writing and submitted to the director, campus procurement services, no later than five 5 business days after the award of the bid.
Proposals received after deadline will not be opened. Proposals received after the deadline will not be opened, read, evaluated, or recorded and will be returned to the vendor unopened.
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