Media Server Government Bids & RFPs

Bids must be submitted prior to Thursday, October 15, 2026, at 4:00 PM PST. one 1 hard copy bearing signatures delivered in a sealed envelope titled ITB **** and one 1 PDF electronic copy sent via email to the purchasing representative must be submitted prior to: Thursday, October 15, 2026, at 4:00 PM

The item includes a 3-year hardware warranty, and an extended 5-year hardware warranty is available as an option. includes 2 spare HDDs o 3year hardware warranty and advanced technical support and extended 5 year hardware warranty

Award is based on proven performance, support, specifications, and timely delivery. proven performance: emphasis will be placed on the background, experience, and stability of the company and support: the extent of the operator and service training, availability of parts, warranty, and overall vendor support will be analyzed

Bidders must provide full technical literature and complete all required documentation. literature: full technical information on the equipment bid shall be provided with your bid and the following pages must be completed in their entirety and returned with your bid for consideration

Questions must be submitted via email by Monday, October 5, 2026, at 2:00 PM PST. all questions regarding this invitation to bid ITB shall be submitted via email to Nicole Supan, purchasing supervisor, at ***@***. *. *, prior to Monday, October 5, 2026, at 2:00 PM

Bids may be rejected for late submission, incomplete documentation, or unauthorized communication with city staff. bids received after the scheduled submittal deadline will be returned and any communication with city staff, except for the purchasing and contracts division, regarding this invitation to bid is prohibited. disregard of this provision could result in rejection of the bid

The warranties are for Barco essential care extended warranties until May 31, 2028.

Quotes will be awarded based on best value.

All orders for equipment shall be delivered to the location specified by the commonwealth agency within 15 business days unless otherwise agreed upon by both the commonwealth and the awarded bidder. all orders for equipment shall be delivered to the location specified by the commonwealth agency within 15 business days

Hardware components that are out of warranty shall be repaired or replaced by a mutual agreement between the awarded bidder and the commonwealth agency being invoiced for the current cost of the replacement parts. hardware components that are out of warranty shall be repaired or replaced by a mutual agreement

To be eligible for the AV system design and build part of this contract, the awarded bidder must complete appendix h, capability attestation form certifying that it has been performing in the professional av and broadcast video facility design and installation field for minimum of 5 years and has at least 1 million in annual revenue. to be eligible for the av system design and build part of this contract, the awarded bidder must complete appendix h

Failure to meet the participation goals or establish they have made good faith efforts to meet the participation goals will result in rejection of a bid as nonresponsive. Failure to meet the participation goals or establish they have made good faith efforts to meet the participation goals will result in rejection of a bid as nonresponsive.

The awarded bidder shall meet or exceed the slas described in appendix f, professional broadcast service level agreement. The awarded bidder shall meet or exceed the slas described in appendix f, professional broadcast service level agreement.