Promotional Item Government Bids & RFPs

The bid will be awarded to the lowest responsive and responsible bidder.

Yes, we will need a sample item deliver to us before we award the bid.

Failure to meet specifications may result in disqualification from the bidding process.

The award will be made to the lowest responsive and responsible bidder as stated in the bulletin description.

Delivery must be scheduled with the requestor. awarded vendor must make delivery arrangements with requestor. deliveries not scheduled risk being rejected.

Bidders must complete Northern Ireland affidavit and wage theft disclosure. northern ireland affidavit must be completed, signed and included with each bid.

False statements can lead to default and exclusion. shall be declared to have acted in default of its contract and shall be subject to the remedies for default contained in its contract.

Bids received after closing time or sent to wrong email cannot be considered. bids received after the closing date, closing time and sent to any other email address not identified in the bidders instruction cannot be considered.

The total is not to exceed $7,000. total items to be purchased not to exceed 7, 000.

Proposals must be received before proposal closing on Wednesday, December 2, 2026, at 2:00 p. m. proposals submitted must be received before proposal closing on wednesday, december 2, 2026, at 2: 00 p. m.

Payment terms are pursuant to the Texas Prompt Payment Act. payment terms are pursuant to the texas prompt payment act unless otherwise specified by the city.

Defective products will be replaced at no cost. any product found to be defective or not matching the approved proof shall be replaced by the vendor at no additional cost to the city.

The RFP shall be awarded to the best-quoted proposal. the rfp shall be awarded to the bestquoted proposal.

Vendors must demonstrate proven experience in producing and supplying awards, trophies, engraved products, and promotional merchandise for municipal, governmental, or similarly complex organizational clients. proven experience in producing and supplying awards, trophies, engraved products, and promotional merchandise for municipal, governmental, or similarly complex organizational clients.

Samples may be submitted and must be received prior to closing. samples must be received prior to the closing of the rfp or they will not be accepted.

Failure to complete and provide any proposal requirements may result in the proposal being deemed nonresponsive and disqualified. failure to complete and provide any of these proposal requirements may result in the respondents proposal being deemed nonresponsive and therefore disqualified from consideration.