Orange County seeks a qualified vendor for diagnostic and repair services for its Mercedes vehicles, including parts supply. Contract term is 3 years with two 1-year renewal options and possible 2-3 month extension. Bids due December 1, 2026, 3:00 PM. Award to lowest responsive and responsible bidder based on total bid price plus mileage/time costs. Technicians must be factory trained and certified for Mercedes. 12-month warranty on repairs required. No bond required. Questions due November 18, 2026.
Payment is made per the contract template; typically 60 days for non-public improvement contracts. Invoices must include a report of all work performed. the payment time in standard county contracts is typically 30 days for public improvement projects and 60 days for all other contracts.
Vendor must warrant repairs against parts failure or malfunction due to installation errors, defective workmanship, and missing or incorrect parts for a minimum of 12 months. vendor shall warrant the equipment repaired and/or repairs performed against parts failure or malfunction due to installation errors, defective workmanship, and missing or incorrect parts, for a minimum period of twelve (12) months.
The contract is awarded to the lowest responsive and responsible bidder based on total bid price, including a mileage and travel cost formula. the county may award a firm fixed-price contract to the lowest responsive and responsible bidder of the total bid price.
Bidders must employ factory trained and certified technicians for Mercedes diagnostic and repair work. all technicians that provide services for vendor on mercedes vehicles owned and/or operated by the county under the contract must be factory trained and certified to perform diagnostic and repair work on mercedes vehicles.
Questions must be submitted by November 18, 2026, at 3:00 PM via email. all questions must be submitted by wednesday, november 18, 2026 at 3:00 p. m. , prevailing time.
Bids may be disqualified for failure to include proof of NYS Department of Labor registration, nonresponsive forms, or late submission. failure to include such proof in its bid automatically disqualifies a bidder from consideration for a contract award under this rfb.