Harris County Dept Of Education - K1012 - Texas Comptroller Of Public Accounts - Tx - Agency Bids & RFPs

The tender seeks proposals for the purchase of various technology items, including monitors, laptops, accessories, cables, and device carts. Vendors must provide pricing in the HCDE/CP e-bid system, including discount schedules. Delivery must be made during regular business hours, and vendors are responsible for freight, delivery, and handling charges. The awarded vendors will have full insurance to protect HCDE assets in transit, assets stored in warehouses, and vendors personnel onsite at HCDE locations. Vendors must provide a three-year standard warranty for all leased devices. The tender also includes requirements for asset tagging, pre-provisioned deployment, setup, trash removal, delivery verification, reporting, repair services, staff augmentation, and warranty and insurance. Additional documents, including electronic price lists, are required to be submitted. There are specific conditions for CP members, including the right to purchase/lease equipment at any time, and eligibility to procure goods separately or in combination. Vendors must provide discounts off their list prices for all items. Vendors must comply with Texas local government code chapter 271, the public property finance act, for leases and lease-purchases in Texas. Vendors must also comply with similar statutes applicable to HCDE/CP members and vendors located in states other than Texas. The tender includes a vendor questionnaire and attachment packet to be completed and submitted online.

The Harris County Department of Education is seeking proposals for payables solutions, purchasing card programs, and related services. The proposal submission deadline is Tuesday, July 22, 2025, at 2:00 PM Central Time. Vendors must submit proposals online via the HCDE eBid system (hcdeebid. ionwave. net). Required documents include completed eBid attributes, a completed attachment packet, Texas Ethics Commission Form ****, client history references, organization chart, financial statements, quality assurance/quality control program, pricing catalog, insurance coverage certification, vendor logo, marketing plan, website link, and any applicable certificates. Questions regarding the RFP must be submitted via the HCDE eBid system no later than five business days prior to the submission deadline. The contract will be for one year, with the possibility of four one-year renewals. The contract terms and conditions, including payment terms, are detailed in the document. The RFP also outlines evaluation criteria, including price, vendor reputation, quality of services, financial capability, and past relationship with HCDE/Choice Partners. The contract is non-exclusive and may be awarded to multiple vendors.

Submittal deadline and proposal opening deadline: Friday, June 27, 2025, at 2 p. m. , central time. Questions regarding this csp must be submitted via hcde ebid system online no later than five 5 business days prior to the submittal deadline date. Vendors shall be of self-performing nature, while general contractors are strongly discouraged to apply. Proposals must respond to both the job order contracting component and the maintenance component. The initial base term of the prospective contract is a period of one calendar year, and hcde may elect to extend any contract awarded pursuant to this csp for up to three additional one-year renewal terms. Additional documents required: completed ebid attributes section, completed 10. 0 attachment packet, completed Texas ethics commission form ****, previous work history with local government agencies within the past 5 years, company organization chart, documentation of vendors financial capability, surety letter showing vendors bonding capacity, qa/qc program, insurance coverage certification, vendors logo, marketing plan, link to vendors website, any applicable certificates, safety plan, pricing coefficient/time/material/hourly rates, example of a small project in upb, office locations with key contacts, exceptions to the contract. Proposals shall be received no later than the submittal day and time deadline in the hcdecp ebid system. HCDE reserves the right to cancel this solicitation, accept, reject, or negotiate modifications, conduct oral interviews, reject and/or disqualify any or all proposals, award contracts for individual products or services, waive any formalities, request clarification, be the sole judge of quality, award one or more contracts, and make all decisions regarding this csp.