The Texas A&M University System is seeking proposals for Group Life and Accidental Death Dismemberment (AD&D) Insurance. The contract will be for an initial three-year period starting September 1, 2026, with potential for renewal. Proposals are due by 2:00 PM Central Time on May 4, 2026, and must be submitted electronically. Key requirements include providing comprehensive insurance services, claims administration, and reporting. Vendors must demonstrate financial stability, operational capacity, and experience in employee group benefits. Specific plan designs for life and AD&D insurance are detailed, and proposals should adhere to these designs. Pricing must be guaranteed for the initial three-year term. The RFP also outlines requirements for HUB subcontracting plans, insurance coverage, and various certifications. Additional documents, including census data and financial experience, are available for download.
The proposal must be received prior to 2:00 p. m. Central Time on May 4, 2026.
The bid notice states that payment of invoices will be made thirty 30 days after receipt of a correct invoice and approval by the am system, in accordance with chapter ****, Texas Government Code, the Texas Prompt Payment Act.
Proposals submitted in response to this RFP shall be evaluated on the basis of the criteria listed below with the selection being the proposal that the am system deems to represent the best value to the am system. The list of criteria is not exhaustive and is not listed in order of importance. While the criteria shall provide the basis for an objective evaluation of each proposal, the experience and judgment of the sba staff and the evaluation committee shall also be important in the selection process. Compliance with the requirements listed in the rfp, ability to service contracts, financial strength and stability, administrative capability, past experience, customer member services, costs, organizational flexibility, references, finalist presentations.
Respondents must be able to demonstrate sufficient financial stature and operational capacity to accommodate the needs of the am system. To affirm financial capability, the respondent must submit all documentation as requested in the company profile to be included in the rfp response. All entities responding to this rfp must certify that they are licensed to do business in the state of texas and permitted to contract with the state or any of its subdivisions.
The bid notice mentions that in the event the selected organization fails to perform any of its duties or obligations as provided by the contract which will include the rfp and the respondents response to the rfp, the am system without limiting any other rights or remedies it may have by law, equity or under contract, shall have the right to terminate the contract immediately.
Yes, samples are required. Please provide samples of: Claim form or kit, standard communications produced in the processing of claims such as requests for additional information, etc. , standard no additional cost management reports, optional additional cost management reports, ongoing client communications, other standard no additional cost communication materials directed to participants, optional additional cost communication materials directed to participants, insured contract, standard conversion form and policy, standard portability form and policy, absolute assignment form, evidence of insurability form.
The deadline to submit questions is April 17, 2026.
