Proposals must be received by 2:00 PM Central Standard Time on October 3, 2025, via email to ***@***. *. * subject line of the email must include the RFP number and opening date and time. Proposals must be time-stamped at the Texas A&M Forest Service Purchasing Department. The RFP seeks to purchase at least one multimission
aircraft, with options for different lot quantities. The successful proposal will be selected using a competitive sealed proposal process, potentially followed by negotiation. The evaluation criteria include experience, certifications, qualifications, financial standing, past performance, pricing, quality, reliability, warranty, understanding of project scope, and delivery schedules. Additional documents are required, including a completed and signed execution of offer, a copy of the proposer's written civil rights affirmative action compliance program or a statement as to why the proposer is not required to have such written program, a copy of the proposer's drug-free workplace policy, a completed respondent's questionnaire, copies of all addenda, an executive overview, a statement of qualifications, a pricing schedule (Excel format), and references. A pre-bid conference will be held on September 17, 2025, at 1:30 PM Central Time on Microsoft Teams. The deadline for written questions is September 19, 2025, at 2:00 PM Central Standard Time. The proposer must be an original equipment manufacturer (OEM) or an authorized dealer of the manufacturer of the proposed
aircraft, capable of delivering new
aircraft, upfitted as specified with factory warranties intact. The contract term is 24 calendar months for the first
aircraft, and 6 calendar months for additional
aircraft. The Texas A&M Forest Service is exempt from state and local sales and use taxes. The seller is responsible for any freight claims. All goods furnished must be new and unused at the time of delivery. All equipment must be provided with standard manufacturer's warranty. Instructions, service, and parts manuals are to be furnished at no charge, in English. All documentation on the project, as specified in section 2, shall be provided before full acceptance. The seller shall submit one copy of an itemized invoice to the designated invoice address showing the purchase order number and this RFP number. Seller will provide necessary information for disputed invoices within five business days of request. Seller will provide detailed progress and/or performance reports on a weekly, biweekly, or monthly basis as determined by TFS. Seller agrees that at all times its employees will observe and comply with all regulations of the Texas A&M Forest Service, including but not limited to parking and security regulations. Seller shall, immediately upon discovery of same, advise TFS of any and all required replacement modifications to equipment or component parts thereof or withdrawal of product by reason of safety hazard or recall regardless of the nature of same. Any verbal notification must be confirmed in writing within twenty-four hours of such verbal notification. All such formal notices will be submitted to the Texas A&M Forest Service purchasing department. The title and risk of loss of any goods shall not pass to TFS until the goods are actually received, taken possession of, and accepted by TFS at point of delivery. All goods furnished hereunder shall be delivered F. O. B. destination, freight prepaid and allowed. The seller shall be responsible for any and all freight claims. All goods and equipment furnished must be new and unused at the time of delivery. All equipment must be provided with standard manufacturers warranty. Instructions, service and parts manuals are to be furnished at no charge. All manuals must be in English. Before full acceptance, all documentation on the project, as specified in section 2, shall be provided. The seller may claim exemption from payment of applicable state taxes by complying with such procedures as may be pre