City Of Lubbock - M0007 - Texas Comptroller Of Public Accounts - Tx - Agency Bids & RFPs

The construction covered by the contract documents shall be substantially completed within 60 calendar days from the date specified in the notice to proceed issued by the City of Lubbock to the successful bidder.

All payments due to contractor shall be made in accordance with the provisions of the general conditions of the contract documents.

All equipment and materials incorporated in the project and all construction shall be guaranteed against defective materials and workmanship. Prior to final acceptance, the contractor shall furnish to the owner, a written general guarantee which shall provide that the contractor shall remedy any defects in the work, and pay for any and all damages of any nature whatsoever resulting in such defects, when such defects appear within one year from date of final acceptance of the work as a result of defective materials or workmanship, at no cost to the owner City of Lubbock.

The City shall award the bid based on the total bid for bid items 1 through 2 plus the sum of any alternate bids or options the City may select. All bids are evaluated for compliance with specifications before the bid price is considered. Response to specifications is primary in determining the best low bid.

The bidder may be required before the award of any contract to show to the complete satisfaction of the City of Lubbock that it has the necessary facilities, ability, and financial resources to provide the service specified therein in a satisfactory manner. The bidder may also be required to give a past history and references in order to satisfy the City of Lubbock about the bidders qualifications.

The contractor shall forfeit as a penalty to the City of Lubbock on whose behalf this contract is made, sixty dollars ($60) for each laborer, workman, or mechanic employed for each calendar day, or portion thereof, such laborer, workman or mechanic is paid less than the wages assigned to his particular classification as set forth in the schedule of general prevailing rate of per diem wages included in these contract documents.

A site visit will follow the non-mandatory pre-bid meeting. It shall be each bidder's sole responsibility to inspect the site of the work and to inform bidder regarding all local conditions under which the work is to be done.

All protests regarding the ITB process must be submitted in writing to the City Director of Purchasing and Contract Management within 5 working days after the protesting party knows of the occurrence of the action which is protested relating to advertising of notices deadlines, proposal opening and all other related procedures under the local government code, as well as any protest relating to alleged improprieties with the ITB process.

The estimated budget for this project is $46,000.

The sealed proposals and electronic submittals shall be received until May 14, 2026, prior to 3:00 PM. Please allow time to upload required documentation; 24 hours in advance is recommended.

The contractor shall receive compensation for services provided on a monthly basis. Upon the end of each month, during the contract period, the contractor shall submit an invoice to the business development director.

Selection shall be based on the responsible offerors whose proposal is determined to be the most advantageous to the City of Lubbock considering the relative importance of evaluation factors included in this RFP.

Qualifications will be evaluated based on experience, with a minimum of three most recent projects and provided references required. The proposal should describe the offeror's specific expertise in areas pertinent to the project, including a listing and brief description of similar projects completed.

The contract may be terminated due to breach of contract if the contractor fails to remove waste materials within 48 hours after written notification. Any penalties, fines, or citations for watering ordinance violations shall be paid by the contractor.

A pre-proposal meeting will be held on May 5th at 11:00 AM via teleconference. While the meeting is not mandatory, it is the proposer's responsibility to attend.

All protests regarding the RFP process must be submitted in writing to the City Director of Purchasing and Contract Management within 5 working days after the protesting party knows of the occurrence of the action which is protested.

The selected provider must begin full operations within 30 days of contract execution.

A copy of the proposer's maintenance agreement must be furnished with each proposal.

Selection shall be based on the responsible offerors whose proposals are determined to be the most advantageous to the city of Lubbock considering the relative importance of evaluation factors included in this RFP.

Prospective proposers must provide sufficient documentation and references to demonstrate experience within the industry and their qualifications and ability to perform the duties proposed. The minimum requirements include five years of experience in providing ATM equipment and service in a similar environment.

If downtime exceeds 5%, the financial institution will either replace or remove the machine. If the machine is removed, the city reserves the right to place a machine from another financial institution.

The preproposal meeting will be held via teleconference, and attendance is not mandatory, but it is the proposer's responsibility to attend.

All protests regarding the RFP process must be submitted in writing to the City Director of Purchasing and Contract Management within 5 working days after the protesting party knows of the occurrence of the action which is protested.

The construction covered by the contract documents shall be substantially completed within 10 consecutive calendar days from the date specified in the notice to proceed issued by the City of Lubbock to the successful bidder.

All payments due to contractor shall be made in accordance with the provisions of the general conditions of the contract documents.

All equipment and materials incorporated in the project and all construction shall be guaranteed against defective materials and workmanship. Prior to final acceptance, the contractor shall furnish to the owner, a written general guarantee which shall provide that the contractor shall remedy any defects in the work, and pay for any and all damages of any nature whatsoever resulting in such defects, when such defects appear within one year from date of final acceptance of the work as a result of defective materials or workmanship, at no cost to the owner City of Lubbock.

All bids are evaluated for compliance with specifications before the bid price is considered. Response to specifications is primary in determining the best low bid.

The bidder may be required before the award of any contract to show to the complete satisfaction of the City of Lubbock that it has the necessary facilities, ability, and financial resources to provide the service specified therein in a satisfactory manner.

The contractor shall forfeit as a penalty to the City of Lubbock on whose behalf this contract is made, sixty dollars ($60) for each laborer, workman, or mechanic employed for each calendar day, or portion thereof, such laborer, workman, or mechanic is paid less than the wages assigned to his particular classification as set forth in the schedule of general prevailing rate of per diem wages included in these contract documents.

It shall be each bidder's sole responsibility to inspect the site of the work and to inform bidder regarding all local conditions under which the work is to be done.

All protests regarding the ITB process must be submitted in writing to the City Director of Purchasing and Contract Management within 5 working days after the protesting party knows of the occurrence of the action which is protested.

The estimated budget for this project is $75,000.