Texas Juvenile Justice Dept. - 644 - Texas Comptroller Of Public Accounts - Tx - Agency Bids & RFPs

The response deadline for this notice is May 8, 2026, by 2:00 PM CT. The anticipated contract term is May 10, 2026, to May 9, 2030.

The bid notice states Only bids on goods and services conforming exactly to these specifications, which include proposing only the brand names, make and model numbers specified, will be considered in determining an award.

The response deadline for any potential bidder who does not agree that these goods and services are available only from the intended source and wants to express interest in providing the required goods and services is May 8, 2026, by 2:00 PM CT.

The bid notice states that the price paid for similar goods and services was $33,**** per year, not to exceed $165,**** for the entire contract.

The estimated completion date for the project, including installation and full operation of the control panel and gate controllers, is May 1, 2027. Specific deliverables have estimated due dates, such as the preconstruction meeting on August 7, 2026, and material ordering and delivery by August 31, 2026. The contract term is from June 31, 2026, to June 30, 2027.

Awarded respondents will submit invoices to the TJJD claims department via email or mail. Payment will be made within thirty (30) days from receipt of a correct and itemized invoice or billing statement. Payments are contingent upon the availability of appropriated funds.

The vendor shall state the manufacturer's warranty offered for the proposed equipment, including the number of years of coverage for parts and labor.

Selection of proposals for award will be based on the best value to TJJD. The evaluation will consider relevant experience and qualifications (25 points), methodology, budget, schedule compliance, quality controls, and safety (15 points), pricing (30 points), quality control and safety programs (10 points), and goods provided (20 points).

Respondents must submit a list of previous projects demonstrating qualification, including at least ten projects in the last five years, project names and locations, contact information, square footage, number of devices, and system platform types. An up-to-date and valid statement of qualifications for assigned personnel and manufacturer certifications for the contractor and installers are also required.

The contract may be terminated for cause due to vendor default or breach, with TJJD having the option to terminate immediately. Vendor will be liable for all costs and expenses incurred by TJJD in enforcing remedies. Failure to comply with specific clauses, such as the E-Verify program or data breach notification, can lead to contract termination and other sanctions.

There will be two mandatory site visits held on April 22, 2026, at 10:00 AM CT and April 23, 2026, at 1:00 PM CT at the Evins State Juvenile Correctional Facility. Failure to attend either mandatory site visit will result in the bid being considered non-responsive.

Respondents are required to provide samples of standard case management and management reports.

Any actual or prospective bidder, offeror, or respondent who considers themselves aggrieved may formally protest to the Chief Financial Officer (CFO) or their designee in writing within 10 workdays after the protesting party knows, or should have known, of the occurrence of the action that is protested.

The project completion deadline is June 30, 2027. Specific deliverables have tentative due dates, such as ordering and delivery of split units by September 4, 2026, and installation of split units by October 5, 2026. The bid notice states, The work shall include delivery, setup, integration, and testing to ensure full operational functionality, as well as removal of replacements and all related waste from this project in accordance with applicable codes and TJJD specifications.

The bid notice states, Payment will be made within thirty 30 days from receipt of a correct and itemized invoice or a billing statement. It also mentions, Payments under this contract are subject to the availability of appropriated funds.

The bid notice states, The vendor shall state the manufacturers warranty offered for the proposed equipment. The warranty description shall include: a. the number of years of coverage for parts b. the number of years of coverage for labor.

The bid notice states, The selection of the proposal for award will be based on the best value to TJJD. The evaluation criteria and their respective weights are: Key personnel qualifications and experience (20 points), Work plan technical approach (35 points), Products equipment (30 points), and Price (15 points).

The bid notice states, The respondent shall have the experience and qualifications required to provide the products and services requested in this solicitation, including, but not limited to, the following: 1. Be, in TJJD's sole judgment, an established company that is financially stable with the ability to meet the financial responsibilities of this project and 2. Respondent must have a minimum of five 5 consecutive years of experience within the past ten 10 years as a general contractor and provide references to the Texas Juvenile Justice Department. 3. Respondent must also have at least three projects within the last five years that have been completed with a dollar value and complexity equal to or greater than the proposed project.

The bid notice mentions liquidated damages (LDs) in the definitions section, stating they are an exact amount of money, or a set formula to calculate the amount of money, a party will owe if it breaches a contract, in order to compensate the injured party for its losses. It also states, Contract terms and conditions may outline remedies, costs, and other actions in response to the facts related to a request for a revised schedule.

The bid notice states, There will be two 2 mandatory site visits. Prospective respondents who intend to provide a bid for this opportunity shall attend one of the two site visits in accordance with the schedule of events above. Failure to attend either site visit will result in the prospective respondent's bid/proposal being considered non-responsive.

The bid notice states, Any actual or prospective bidder, offeror, or respondent who considers himself/herself to have been aggrieved in connection with TJJD's solicitation, evaluation, or award of a contract may formally protest to the Chief Financial Officer (CFO) or his/her designee. Such protests must be made in writing and received in the office of the CFO within 10 workdays after the protesting party knows, or should have known, of the occurrence of the action that is protested.