Livingston County is seeking proposals for fire extinguisher and fire suppression system services, including inspection, testing, maintenance, equipment replacement, and installation. The contract will be for a five-year term. Proposals are due by June 18, 2026, at 2:00 PM EST. The county is looking for a solution rather than just the lowest price. Key requirements include adherence to NFPA standards, 24-hour emergency service with a 4-hour response time, detailed reporting, and contractor qualifications. Bidders must submit proposals electronically. All communications regarding the RFP must be in writing via email to the procurement coordinator.
The bid submission deadline is June 18, 2026, by 2:00 PM EST. Any response received later than the specified deadline will be disqualified.
The bid notice does not explicitly detail specific payment terms beyond stating that Livingston County is exempt from federal excise and state sales tax, and the contractor is required to pay all applicable taxes lawfully assessed in connection with its performance of the contract.
The bid notice states that parts will be warranted per the manufacturers warranty period, and labor will be warranted for a minimum of thirty (30) days.
The county will award the contract to the most responsive, responsible vendors having proven experience as described herein. The county reserves the right to award this contract not necessarily to the vendors with the lowest price but to the vendors that demonstrates the best ability to fulfill the requirements, based on evaluation criteria including experience of firm (30 points), qualifications of team (20 points), attention to requests and requirements (25 points), and proposed fees (25 points).
The contractor shall be licensed in accordance with state requirements covering the appropriate trade, and shall provide qualified, trained service and installation technicians. The contractor must be able to demonstrate adequate staffing to dispatch two technicians at once for repairs.
The bid notice mentions that failure to report observed damages may result in the contractor being held responsible for such damages, and the county reserves the right to withhold any or all payments until defects in performance have been satisfactorily corrected.
The bid notice does not mention a mandatory or optional site visit.
The bid notice does not require sample submission.
The bid notice specifies a due date for receipt of questions as May 28, 2026, and questions and answers will be posted on June 1, 2026. It does not explicitly state a deadline for challenging the bid itself.
The bid notice states that any response received later than the specified deadline will be disqualified, and failure of the proposer to comply with minimum mandatory requirements may eliminate its proposal from further consideration. Contacting Livingston County personnel other than the procurement contact may also lead to disqualification.
