2way Government Bids & RFPs

Failure to deliver within the specified time may be cause for cancellation of the order and/or the removal of bidders name from bidders list. Any additional costs incurred by the county may be charged to original vendor.

The county of Westchester remits vendor payments via an electronic funds transfer EFT program known as vendordirect. Any successful bidder that will not accept payment in that method will be considered nonresponsive to our solicitation and their bid may be rejected.

All items delivered must be guaranteed against faulty materials and workmanship.

Awards may be made by individual item, grouped items or lot. The county reserves the right to reject any or all bids or any portion thereof. Bids offering an equivalent will be considered if such product is clearly identified in the bid and are determined by the county of westchester purchasing department to meet fully the salient characteristics requirements referenced in this inquiry.

The bidder certifies that this bid is made without any connection with any other person making a bid for the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official or other officer or employee or person whose salary is payable in whole or in part from the county treasury, is directly or indirectly interested therein, or in the supplies, materials and equipment to which it relates, or in any portion of the profits thereof. This provision shall not apply in instances of direct or indirect holdings of less that 1 of the stock of a corporation.

Failure to deliver within the specified time may be cause for cancellation of the order and/or the removal of bidders name from bidders list. Any additional costs incurred by the county may be charged to original vendor.

Failure to deliver within the specified time may be cause for cancellation of the order and/or the removal of bidders name from bidders list. Any successful bidder that will not accept payment in that method will be considered nonresponsive to our solicitation and their bid may be rejected.

The bid closing datetime is May 29, 2026, 3:00 PM.

The bid notice states that payment terms are not explicitly detailed, but it mentions payment discount offer days and erms of delivery.

The bid notice states that if a potential bidder does not notify the Division of Purchases and Supplies in advance of the bid opening date of any possible discrepancy, then any such discrepancy or erratum cannot be the basis for a protest of award.

The bid notice states that for failure to cure a default related to false statements in the Northern Ireland Fair Employment Practices Disclosure or Wage Theft and Payroll Fraud Disclosures, the contractor or subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the city for a period of two years.

The response to this sources sought notice is due no later than 5:00 PM EST on May 21, 2026.

Payment will be made through the IPP Invoicing Processing Platform.

The bid notice specifies a 5-year warranty for the equipment and a 5-year no questions asked parts replacement repair for the consolette base station.

Vendor shall be an original equipment manufacturer (OEM) authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. The quote response must include a copy of the authorized distributor letter from the manufacturer. The quote response must also include reps and certs identifying vendor as Indian Small Business Economic Enterprise/Native American-owned small business.

The bid notice states that if the vendor is not an Indian Small Business Economic Enterprise/Native American-owned small business, the offer will not be considered.

The bid opening date is June 2, 2026, at 1:30 PM.