This is a combined synopsis/solicitation for a commercial item for the rehousing and 100 inventory of the museum collection at Guilford Courthouse National Military Park. The contract will be awarded on a best-value basis, not low bid. The contractor shall provide qualified personnel, equipment, and time to complete the tasks. The project includes two phases: 100 inventory and rehousing/reorganization of collections located at the park. The inventory will include accessioned and unaccessioned collections, excluding archival materials and natural history specimens. Photography of objects flagged for rehousing or potentially out of scope is also required. The contractor is responsible for coordinating an onsite visit. The work shall be completed within 365 days from contract award. Deliverables include written reports and digital files. Selection criteria include specialized experience, relevant experience, key personnel experience, past performance, and availability of resources. This is a total small business set-aside. Questions must be emailed to ***@***. *. * by 11 am EST on Monday, April 6, 2026. The closing date for receipt of quotes is Monday, April 20, 2026, at 5:00 pm EST.
The government requires completion of this contract by 365 days from contract award. The bid notice states The work shall begin with a conference call within 30 days following the contract award.
Payment shall be made in four installments: 25% upon completion of the inventory at guco, 25% after inventory report review draft acceptance, 25% after rehousing report review draft acceptance, and 25% after final documents and external hard drives are accepted.
Selection shall be based on qualifications and best value for the project. It shall not be based on the low bid.
The contractor shall provide qualified personnel, equipment and time needed to complete the tasks and chapters identified under project specifications. Selection criteria include specialized experience (museum curator education and experience), relevant experience (similar contracts), key personnel experience, past performance, and availability of resources. The company must possess a minimum of ten years of experience in professional museum collection management.
The contractor is responsible for contacting the contracting officers representative cor to coordinate the onsite visit dates. The contractor shall work with the parks hours of operation, and park staff schedules. The contractor is responsible for contacting the cor to coordinate the onsite visits and work. This initial site visit andor initial meeting via conference call or in person with the park curatorial staff and cor shall occur within 30 days from award of the contract, at a time agreeable to the contractor and park staff.
Questions must be emailed to ***@***. *. * by 11am est on Monday, 06 April 2026 to be considered. Answers to questions will be posted in the same manner as this notice. It is the offerors responsibility to check for updated information. No oral or late questions will be accepted.
