This is a public tender for Original Equipment Manufacturer (OEM) standard replacement parts and authorized service for New Holland Agricultural Equipment. The City of Baton Rouge is seeking bids to establish prices for parts and labor. Key aspects include: - Bid submission deadline: April 14, 2026, at 11:00 AM CST. - Inquiries deadline: April 3, 2026, by 5:00 PM CST. - Vendors must be authorized dealers or service providers. - Parts will be purchased on an as-needed basis; quantities are estimates. - Service facilities must be located within a 50-mile radius of a specified intersection in East Baton Rouge Parish. - Proposals must be based on the latest current manufacturer published price lists, with a fixed discount. - Payment terms are Net 30 days. - Vendors must maintain proper insurance coverage. - Specific federal clauses and compliance requirements are detailed, including those related to equal employment opportunity, labor standards, and procurement of recovered materials. - A W9 form is required for doing business with the City-Parish. - Vendors are encouraged to register on the Vendor Self-Service (VSS) portal. - The bid includes provisions for cybersecurity training and fair chance hiring. - A preference may be allowed for Louisiana-based products and firms. - The contract may be extended for a second or third year upon mutual agreement. - No mileage or travel time will be paid separately; these costs must be included in hourly rates.
The bid must be received by the purchasing division on or before April 14, 2026, at 11:00 AM CST. Late bids will not be considered.
The bid notice states that payment terms are Net 30 days.
Unless otherwise specified, all workmanship and materials must have at least one 1 year guaranty, in writing, from the date of delivery and/or acceptance of the project.
The vendor with the lowest total weighted award sum of items **** will receive the contract award.
The awarded vendor must be an authorized distributor and/or an authorized service provider who can sell, repair, and/or perform maintenance on New Holland Agricultural Equipment products and equipment. A letter from the manufacturer stating that the bidder is an authorized dealer must be submitted prior to award.
Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the contract. Where the city has determined the contractor to be in default, the city reserves the right to purchase any or all products or services covered by the contract on the open market and to charge the contractor with cost in excess of the contract price.
Representative samples shall be submitted upon request, if appropriate.
Protests with regard to the specification, terms and conditions documents will not be considered after bids are opened.
