University - Louisiana Tech University - Agency Bids & RFPs

The contract period for candy snack vending machine services is from July 1, 2026, to June 30, 2027.

Payment to the university will be made once per month by the 10th of each month for the preceding month's commission. The awarded vendor will furnish the university with a report of sales by building with detail by machine.

The manufacturers standard warranty will apply unless otherwise stated in the solicitation.

The university makes no sales volume guarantees, but will evaluate bids on the expectation of gross receipts of fifty-five thousand 55,000 dollars in candy snack sales.

Bids will be considered for any brand which meets or exceeds the quality of the specifications listed for any items.

In the event that the vendor should fail to perform according to the terms of the contract, the university may, at its option, cancel the contract upon sixty 60 days advance notice in writing.

Each bidder is responsible for reviewing the vending locations prior to submitting a bid.

If the bidder needs to submit a change, question, exception, or modification to any aspect of the bid specifications, terms, conditions, or bidder instructions, it must be done in written form submitted to the Louisiana Tech University Office of Purchasing prior to the bid opening date.

The bid notice states that the blanket purchase order will cover the time period from July 1, 2026, to June 30, 2027, with items ordered on an as-needed basis during this timeframe.

Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.

The manufacturers standard warranty will apply unless otherwise stated in the solicitation.

This solicitation may be awarded by individual item, in groups, or in total whichever is in the best interest of the university. Awarding will be based upon lowest overall pricing for an individual item.

Vendors must complete all pages of the invitation to bid, including the printed name and signature of the person submitting the quotation and pricing on the schedule of items page. Bids received without this information shall be deemed as nonresponsive.

Items **** require vendors to submit a physical sample. These samples do not require university branding, but must represent the quoted item. Vendors who fail to submit samples for items 14, 15 and/or 16 will cause their pricing for those items to not be considered for awarding purposes.

If the bidder needs to submit a change, question, exception, or modification to any aspect of the bid specifications, terms, conditions, or bidder instructions, it must be done in written form submitted to the Louisiana Tech University Office of Purchasing prior to the bid opening date.

The bid submission deadline is April 13, 2026, at 2:00 PM.

Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.

The system must come with a minimum of a one-year warranty.

Bidders must provide product literature for their bid item and any bid accessories. Failure to provide product documentation and/or manufacturers' specifications shall result in the vendor's bid being deemed as nonresponsive.

If the bidder needs to submit a change, question, exception, or modification to any aspect of the bid specifications, terms, conditions, or bidder instructions, it must be done in written form submitted to the Louisiana Tech University Office of Purchasing prior to the bid opening date.

The bid notice states payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.

The bid notice states all items shall also have a minimum of a one 1 year warranty on all parts.

The bid notice states he university reserves the right to award this solicitation individually, in groups, or overall based upon what is in the best interest of the university.