Bcsd - Bakersfield City School District - Ca - Agency Bids & RFPs

All items must be bid delivered, F. O. B. , Bakersfield City School District on or before December 30, 2026. The delivery date of supplies, equipment, or services shall be as specified on the districts purchase order, 30 days or less from the date of the purchase order. Understanding supply chain issues and manufacturing issues, the district will extend the delivery date to December 30, 2026 with mutual consent.

Return of products for warranty purposes shall be free of all cost to the district.

The district intends to award this bid to the lowest, responsive and responsible bidder per line item.

All bids must be submitted by a responsible officer or employee.

If an awarded bidder defaults, the district may procure the materials or services from other sources, typically the 2nd place bidder, and may recover the loss occasioned thereby from any unpaid balance due the bidder or by proceeding against a bidders bond, if any, or by suit against the bidder.

If there is any question as to the or equal nature of the alternate offering, please provide sample specifications to the district on or before 10:00 a. m. , July 7, 2026. A demonstration must be completed at least 7 business days prior to bid opening for each item that is bid by the vendor when it is not bid as specified. Samples are required if bidding on a substitute item.

Should any bidder question or protest the award of contract to the apparent low bidders, such question or protest must be furnished in writing to the director of purchasing no later than three 3 working days following the date of bid opening.

Any ambiguities in a bid response will be cause for rejection of that item. Failure to demonstrate a vehicle prior to the date as noted on the attached substitution request form may be considered reason for disqualification of bid.

The delivery date of supplies, equipment, or services shall be as specified on the districts purchase order or within 30 days of the purchase order date. The bid pricing is to remain firm for the contract term unless the district approves a documented manufacturers price increase. Any requested increase must be submitted in writing at least 60 days in advance, supported by manufacturer documentation, and shall not exceed 5 per line item during the term of the bid. No price increases may take effect during the first 90 days of award.

Return of products for warranty purposes shall be free of all cost to the district.

The bid will be awarded by line item to the lowest responsive and responsible bidders for one year, July 1, 2026 June 30, 2027. Per public contract code section ****, if two or more bids are identical in all respects, the district may determine by lot which bidder will be awarded the contract or the vendor who has offered the most consistent service and reliability in the past.

Bids must be submitted by a responsible officer or employee. All items are to be bid, delivered, f. o. b. Bakersfield City Schools District warehouse or school site as designated on the purchase order. No charge for containers, packing, draying, handling, or any other purpose will be allowed over and above the prices bid.

If an awarded bidder defaults, the district may procure the materials or services from other sources, typically the 2nd place bidder, and may recover the loss occasioned thereby from any unpaid balance due the bidder or by proceeding against a bidders bond, if any, or by suit against the bidder.

Sample submission deadline is 10:00 a. m. , May 14, 2026. If requesting to substitute a product, please include all relevant information including manufacturer and model numbers on the provided substitution request form and email them to ***@***. *. *, ***@***. *. *, ***@***. *. * to email forms prior to 10:00 a. m. may 14, 2026, may be considered a reason for the disqualification of the bid.

Should any bidder question or protest the award of contract to the apparent low bidders, such question or protest must be furnished in writing to the director of purchasing no later than three 3 working days following the date of bid opening.

The bid must be submitted electronically on or before Tuesday, May 26, 2026, at 11:00 am.

The district shall make payment for materials, supplies, or services furnished under the contract within a reasonable and proper time after acceptance thereof and approval of the invoices by the authorized district representative. Statements may be submitted weekly for term discount or monthly for no term discount. The monthly statement shall be broken down by site, by date and include invoice numbers for all charges. This statement showing the months purchases shall be received by Nutrition Services Department by the 10th of the following month. Payment by the district will be made monthly for service satisfactorily performed by the successful bidder after receipt of properly documented invoices/statement.

The bid will be awarded to the lowest responsive and responsible bidder that meets the districts terms, conditions, and specifications. The award of this bid will be an all or nothing bid. The bidder must respond to each line item in each category.

The committee may investigate the qualifications of the bidder/vendor under consideration, require confirmation of information furnished by the bidder/vendor, and require additional information and/or evidence of qualification to perform the services described in the bid. The bid committee shall have the right to inspect the distribution facility or facilities and equipment to be utilized by the vendor.

The district shall hold the bidder responsible for any damage which may be sustained because of failure or neglect to comply with the terms or conditions listed herein. If the successful bidder fails or neglects to comply with the terms of the bid, the district may, upon written notice to the bidder, cancel the contract/purchase order in its entirety or cancel or rescind any or all items affected by such default, and may, whether or not the contract is canceled in whole or in part, purchase the materials, supplies or services elsewhere without further notice to the bidder. The prices paid by the district at the time such purchases are made shall be considered the prevailing market price. Any extra cost incurred by such default may be collected by the district from the bidder, or deducted from any funds due the bidder.

If bidding an approved equal substitute, you must follow the subline instructions above and also provide physical samples prior to 10:00 a. m. , May 12, 2026.

The protest shall be received in writing by the districts Nutrition Services Department Director no later than 3:00 p. m. at the conclusion of the third 3rd business day following the date of the bid opening.

The delivery date of supplies, equipment, or services shall be as specified on the district's purchase order or within 30 days of the purchase order date. The delivery date of supplies, equipment, or services shall be as specified on the districts purchase order or within 30 days of the purchase order date.

The bid notice states that return of products for warranty purposes shall be free of all cost to the district. Return of products for warranty purposes shall be free of all cost to the district.

The bid will be awarded by line item to the lowest responsive and responsible bidders for one year. The bid will be awarded by line item to the lowest responsive and responsible bidders for one year, july 1, 2026 june 30, 2027.

Bids must be submitted by a responsible officer or employee, and obligations assumed by such submission must be fulfilled. All bids must be submitted by a responsible officer or employee. Obligations assumed by such submission must be fulfilled.

If an awarded bidder defaults, the district may procure materials or services from other sources and may recover the loss from any unpaid balance due the bidder or by proceeding against a bidder's bond, if any, or by suit against the bidder. If an awarded bidder defaults, the district may procure the materials or services from other sources, typically the 2nd place bidder, and may recover the loss occasioned thereby from any unpaid balance due the bidder or by proceeding against a bidders bond, if any, or by suit against the bidder.

Sample submission deadline is 10:00 a. m. , May 7, 2026. Sample submission deadline is 10:00 a. m. , may 7, 2026.

Should any bidder question or protest the award of contract, such question or protest must be furnished in writing to the director of purchasing no later than three working days following the date of bid opening. Should any bidder question or protest the award of contract to the apparent low bidders, such question or protest must be furnished in writing to the director of purchasing no later than three 3 working days following the date of bid opening.

The delivery date of supplies, equipment, or services shall be as specified on the district's purchase order or within 30 days of the purchase order date. The bid notice states, The delivery date of supplies, equipment, or services shall be as specified on the districts purchase order or within 30 days of the purchase order date.

The bid notice states, Return of products for warranty purposes shall be free of all cost to the district.

The bid notice states, The bid will be awarded by line item to the lowest responsive and responsible bidders.

The bid notice states, all bids must be submitted by a responsible officer or employee.

The bid notice states, if an awarded bidder defaults, the district may procure the materials or services from other sources, typically the 2nd place bidder, and may recover the loss occasioned thereby from any unpaid balance due the bidder or by proceeding against a bidders bond, if any, or by suit against the bidder.

The bid notice states, a sample ream or package must be submitted for each item that is bid by the vendor when it is not bid as specified with exception to the bid item ****.

The bid notice states, Should any bidder question or protest the award of contract to the apparent low bidders, such question or protest must be furnished in writing to the director of purchasing no later than three 3 working days following the date of bid opening.