This is an invitation to bid for automotive batteries on an as-needed basis for Pasco County Schools. Bids must be submitted electronically. Key requirements include: - A minimum 12-month 100% replacement warranty for all batteries. - Delivery to six transportation bus compounds across Pasco County. - Consistent and timely delivery, with clear communication regarding delivery times and backorders. - The district reserves the right to cancel orders for late deliveries and procure substitutes. - Deliveries must be within normal operating hours (8:00 am to 4:30 pm, Monday-Friday, excluding holidays). - Vendors are responsible for handling claims for damaged or lost items, including pickup and delivery of replacements at no cost to the district. - Pricing must remain firm for the initial one-year contract term. Price adjustments may be granted annually based on the Producer Price Index (PPI) for battery manufacturing, with requests submitted in writing at least 30 days prior to the anniversary date. - All batteries must be maintenance-free. Manufacturer part numbers provided are examples of minimum specifications. - Required attachments include IRS Form W-9, proof of insurance coverage, Use of Coercion for Labor and Services Affidavit, Conflict of Interest Form (if applicable), and Foreign Country of Concern Form (if applicable). - A Principal Place of Business form is required if the principal place of business is outside of Florida. - Bids will be awarded on a line-item basis to the lowest, best, responsive, and responsible bidders. - The contract term is one year, with potential renewal for up to three additional years. - Prohibited contact with district staff is in effect during the solicitation period and for 72 hours following the notice of intended award.
The bid notice does not explicitly state a single overall delivery deadline for the contract. However, it specifies that suppliers must consistently deliver to all compounds in a timely manner and that if a product is not delivered within the initial timeframe after ordering, the district may cancel the order. Deliveries must also be made within normal operating hours (8:00 am to 4:30 pm, Monday through Friday, except holidays and non-work days).
The bid notice indicates that the district may pay using purchasing cards and asks vendors to indicate their ability to accept purchasing card payments, noting any restrictions or additional fees. The notice also mentions that pricing must be submitted on the line items tab and that actual quantities purchased may vary. Specific payment terms beyond the acceptance of purchasing cards are not detailed.
The bid notice states that the minimum warranty provided for each line item shall be 100% replacement for 12 months following receipt of product.
The bid notice states that Award of this bid will be made on a line-item basis to the lowest, best, responsive, and responsible bidders meeting the written specifications.
Vendors must provide company name, certifying official's name and title, principal place of business address, company phone number, and email address. Required attachments include IRS Form W-9, proof of insurance coverage, Use of Coercion for Labor and Services Affidavit, Conflict of Interest Form (if applicable), and Foreign Country of Concern Form (if applicable). A Principal Place of Business form is mandatory if the business is located outside of Florida. Preference may be given to businesses with drug-free workplace programs.
The bid notice mentions that if a product is not delivered within the initial timeframe after ordering, the district may cancel the order and procure a comparable substitute from an alternate source. It also states that violation of the prohibited contact (cone of silence) provision may be grounds for rejecting a response.
