Town Of Hudson- Nh - Agency Bids & RFPs

Proposals must be received by 10:00 AM EST on August 17, 2026.

No payments on the contract will be given until after July 1, 2027.

Proposals will be evaluated based on the proposer's qualifications and experience, compatibility with town operations, regulatory and environmental approach, schedule, and financial or other measurable benefit.

Proposals are sought from qualified vendors with experience in integrated financial software solutions for municipalities.

Failure to fully complete any portion of the request may, at the discretion of the town, disqualify the proposal.

Proposals are due July 27, 2026, not later than 10:00 am. Proposals due july 27, 2026, not later than 10: 00 am

Proposals will be evaluated based on financial value and measurable benefit to the town (30%), compatibility with town operations and site constraints (25%), qualifications and experience (20%), regulatory, environmental, safety, and risk management approach (15%), and implementation schedule, readiness, and practicality (10%). financial value and measurable benefit to the town 30% compatibility with town operations, site constraints, 25% and longterm municipal interests qualifications, experience, references, and 20% regulatory, environmental, safety, and risk 15% management approach implementation schedule, readiness, and practicality 10

Proposers must be qualified firms, organizations, or development teams with the necessary experience, organization, technical and professional qualifications, skills, equipment, staffing, and financial capacity. have the necessary experience, organization, technical and professional qualifications, skills, equipment, staffing, and financial capacity

Site visits are by appointment only and must be coordinated in advance with the town. site visits shall be by appointment only and must be coordinated in advance with the town.

All questions regarding the RFP must be submitted in writing by 10:00 am on July 17, 2026. The deadline for all questions shall be 10: 00 am on july 17, 2026.

Awards will not be made to any person, firm, or corporation that has defaulted upon a contract with the town, the state of New Hampshire, or the federal government within the past five years, or that is not in good standing where required. Awards will not be made to any person, firm, or corporation that has defaulted upon a contract with the town, the state of New Hampshire, or the federal government within the past five 5 years, or that is not in good standing where required.

Proposals must be received by 3:00 PM EST, June 24, 2026. Proposals received after this date will not be considered. Please be advised that the Town Hall will be closed on June 19, 2026.

The contract will be awarded to a responsive responsible bidder based on best value, first understanding the qualifications and experience of the bidder, the quality of the equipment/product/materials/services to be provided and the support that the bidder offers during the duration of the contract terms.

To qualify as responsible, a prospective vendor must have adequate financial resources for performance or the ability to obtain such resources, possess the necessary experience, organization, technical and professional qualifications, skills, and facilities, be able to comply with the proposed or required time of completion or performance schedule, and have a demonstrated satisfactory record of performance, adhere to the specifications of this bid and provide all documentation required of this bid.

Questions regarding this request should be directed to: Laurie Glaude, Aurora Business Solutions, ***@***. *. * must be received by 3:00 PM EST, June 18th, 2026.

Failure to submit all information called for is sufficient reason for disqualification. Failure to answer all questions in the order that they are presented will result in a determination that the submittal is nonresponsive. Proposals that are incomplete, not properly endorsed or signed, or otherwise contrary to these instructions may be rejected.

The bid notice states that all work shall be substantially completed by November 15, 2026, unless extended in writing by the Public Works Director.

The bid notice states that payment will be made within thirty 30 days of the completion of the work based upon the payment schedule listed in the form of agreement after receipt of invoice by the town.

The bid notice states that all parts and labor related to contracts must be guaranteed and include a 12-month warranty from the date of acceptance by the town.

The bid notice states that the contract will be awarded to a responsive and responsible proposer based on the evaluation criteria listed below, not necessarily the lowest price. The evaluation criteria will be weighted as follows: cost 80%, schedule 10%, references experience 10%.

The bid notice states that to qualify as responsive and responsible, a prospective contractor must meet the following standards: have the necessary experience, organization, technical and professional qualifications, skills and facilities; be able to comply with the proposed or required time of completion or performance schedule; have a demonstrated satisfactory record of performance; and adhere to the specifications of this proposal and provide all documentation required of this proposal.

The bid notice states that if the contractor fails to achieve substantial completion of the work by November 15, 2026, or by any approved extension granted in writing by the Public Works Director, the contractor shall pay the owner liquidated damages in the amount of $1,000 per calendar day for each day beyond the required completion date that the work remains incomplete.

The bid notice states that a mandatory pre-proposal meeting will be held at Town Hall on May 12, 2026, at 10:00 AM.

The bid notice states that all questions due by May 14, 2026, at 10:00 AM.

The bid notice states that the approximate budget is $850,000.