Wentzville School District - Agency Bids & RFPs

The proposal due date is June 5, 2026. The bid notice states, proposal due date: ****.

The bid notice states, Payment is subject to board of education approval and will be made in accordance with the districts established payment cycles.

The bid notice states, The vendor must attach a copy or provide a detailed description of all warranties associated with the equipment or services to be provided.

The bid notice states, The districts standard practice is to award a purchase order to the lowest and most responsible proposer. However, the district will also consider which equipment, products, services, or providers best meet its overall operational and educational needs.

The bid notice states, Proposers shall demonstrate: Minimum of five 5 years of E-Rate consulting experience. Demonstrated success supporting K12 school districts of similar size and complexity. Proven experience with category one and category two funding. Familiarity with largescale network infrastructure, WAN, internet access, wireless, switching, firewallsecurity, and managed internal broadband services. Knowledge of Missouri procurement requirements if applicable. Experience managing FCCUSAC audits and PIA reviews. Strong references from K12 clients.

The bid notice states, The district reserves the right to terminate any resulting agreement upon 30 days written notice if necessary. Grounds for termination may include, but are not limited to: budget constraints, changes in district needs, discontinued use of the product or service, or poor vendor performance.

The bid notice states, questions and information request deadline: ****.

The bid notice states, Contact with other district employees or representatives may result in disqualification. and If the selected vendor fails or refuses to execute the agreement as presented, the district may disqualify the vendor and withdraw the contract award.

The bid due date is June 2, 2026, by 10:00 AM CST. Successful bidders shall stock sufficient quantities of product to guarantee delivery no more than two weeks from the date of order.

The bid notice states that payment is subject to board of education approval when required and will be made in accordance with the district's established payment cycles and applicable law. For construction work, progress payments shall be made at least monthly as the work progresses, unless the contract is a lump sum contract that provides otherwise. Retainage shall not exceed the amount permitted by applicable law. Final payment, including release of retainage less any authorized offsets or deductions, shall be made in the manner and within the time required by the contract documents and applicable law.

The contractor warrants that it will perform the work in a good and workmanlike manner, in accordance with the contract documents, and in compliance with applicable law and industry standards. The contractor shall promptly correct, replace, or remove defective, nonconforming, or incomplete work or materials at no additional cost to the district.

The district intends to award the contract to the lowest responsible bidder whose bid is responsive to the bid documents and complies with the terms of the letting.

In determining whether a bidder is responsible, the district may consider the bidders references, prior experience, prior performance, financial capacity, staffing, equipment, and demonstrated ability to perform and complete the work in accordance with the bid documents. Before award or before contract execution, the district may require the apparent low bidder or another bidder under consideration to provide additional information demonstrating financial capacity, experience, staffing, equipment, bonding capacity, insurance capacity, or successful performance on similar work.

The contractor shall forfeit, and shall be responsible for any forfeiture incurred by a subcontractor, as required by Missouri prevailing wage law for failure to pay the specified wage rates. Missouri law currently provides for a penalty of one hundred dollars for each worker for each calendar day, or portion of a day, that the worker is paid less than the specified wage rate and also requires the public body to withhold sums due as a result of violations. If section ****, RSMo. , applies, the contractor shall be responsible for the statutory penalties for failure to comply with the required training program. Missouri law currently provides for a penalty of $2,500 plus $100 for each affected employee for each calendar day, or portion of a day, after the statutory grace periods have elapsed and authorizes the public body to withhold sums due under the contract on account of the violation.

Please enclose in a separate envelope any brochures, tread samples, or other pertinent information on the products, services, and materials you are bidding.

Questions about this RFB must be submitted through BidNet Direct by May 29, 2026, at 10:00 AM CST.

A bidder's failure to provide information reasonably requested by the district for purposes of determining responsibility may be grounds for finding the bidder not responsible. A bid that does not include a completed and signed Policy **** Compliance Certification when required by this section may be considered nonresponsive. Failure to maintain required coverage may result in contract termination.

Deliveries shall be made within forty-eight (48) hours after receipt of an order.

The contractor shall submit invoices, pay applications, and other payment requests in the manner required by the contract documents, the purchase order, or other written instructions issued by the district. Payment is subject to board of education approval when required by district practice or the contract documents and will be made in accordance with the districts established payment cycles and applicable law.

The district intends to award the contract to the lowest responsible bidder whose bid is responsive to the bid documents and complies with the terms of the letting.

In determining whether a bidder is responsible, the district may consider the bidders references, prior experience, prior performance, financial capacity, staffing, equipment, and demonstrated ability to perform and complete the work in accordance with the bid documents.

Questions and information request deadline: May 29, 2026, by 10:00 am CST.

A bidders failure to provide information reasonably requested by the district for purposes of determining responsibility may be grounds for finding the bidder not responsible. A bid that does not include a completed and signed policy **** compliance certification when required by this section may be considered nonresponsive.

Deliveries shall be made within twenty-four (24) hours after receipt of an order.

Payment is normally made by the district after submission and approval of completed purchase orders by the school board during its regularly scheduled monthly meetings.

The district intends to award the contract to the lowest responsible bidder whose bid is responsive to the bid documents and complies with the terms of the letting.

In determining whether a bidder is responsible, the district may consider the bidders references, prior experience, prior performance, financial capacity, staffing, equipment, and demonstrated ability to perform and complete the work in accordance with the bid documents.

Questions and information request deadline: May 29, 2026, by 10:00 am CST.

A bidder may not withdraw its bid after the bid deadline except as permitted by law or by the bid documents.