City Of Rockville - Md - Procurement - Agency Bids & RFPs

All work associated with this project must be completed within 365 calendar days after the notice to proceed has been issued.

The city will reject as nonresponsive a bid under this solicitation, which is conditioned on payment of proper invoices in less than thirty 30 days. Net 30 is mentioned as a payment term.

Award will be made to the lowest responsive and responsible bidder complying with all provisions of the invitation for bid, provided the price is reasonable and in the best interest of the city to accept. The city reserves the right to award by individual commodity/service, group, all or none or any combination thereof.

Bidders must be qualified to bid in the state in accordance with section **** of the State Finance and Procurement Article of the Annotated Code of Maryland. The city shall have the right to take such steps as it deems necessary to determine the responsibility of the bidder to perform the obligations under the contract.

Should the contractor fail to complete fully, to all intent and purpose, the work specified in the time specified, or within the time as it may have been extended by the city, the contractor shall pay, for each calendar day that any work shall remain uncompleted, not including Sundays, the sum of $400 per calendar day or such other amount as specified in the special provision, unless otherwise specified in the invitation for bid documents.

Individuals interested in viewing the vicinity of the work are encouraged to do so independently, and in a socially distanced manner, prior to the prebid meeting. Bidders shall assume complete responsibility and liability for any and all visits. Each bidder shall visit the site of the proposed work and become fully acquainted with the existing conditions and fully informed as to any facility involved, and the difficulties and restrictions attending the performance of this contract.

Failure to submit the submittal checklist and signature page shall deem your bid nonresponsive. Failure to sign and return an addendum with your response may result in disqualification of proposal. Failure of the successful bidder to execute the agreement and supply both the electronic versions and original versions of the required forms within fifteen 15 calendar days shall constitute a default.

The bid notice states that proposals are due by 2:00 p. m. , Thursday, June 25, 2026. The offeror assumes full responsibility for the timely delivery of a proposal via the designated solution.

The bid notice states that the city will no longer generate check payments to awarded vendors, and only electronic payments will be issued. If your company is selected, you shall be required to complete and submit an ACH application prior to award of a contract/purchase order.

The bid notice states that the respondent must provide their standard system warranty coverage along with minimum specific equipment warranty coverage for modules (25-year power performance, 25-year product warranty), inverter (12-year warranty, with option for extension to 25 years), racking (25-year warranty), workmanship (2-year warranty), and canopy structure (20-year warranty).

The bid notice states that award will be made to the qualified offeror obtaining the highest weighted score combining price and technical qualifications.

The bid notice states that bidders must be qualified to bid in the state in accordance with section **** of the state finance and procurement article of the annotated code of Maryland. Additionally, the respondent shall have qualifications necessary to complete the project scope and deliver the required deliverables, relevant and similar experiences, and specific licenses and certifications.

The bid notice states that the walkthrough is optional. Individuals interested in viewing the vicinity of the work are encouraged to do so during the onsite walkthrough held on Thursday, May 14, 2026, at 10:00 AM EST. This will be the only walkthrough and the parking lots of each facility will be visited.

The bid notice states that technical and contractual questions pertaining to this RFP may be directed to Lawrence Hall, Principal Buyer, via the City's collaboration portal no later than Thursday, May 28, 2026.