City Of Archer- Fl - Agency Bids & RFPs

Proposals must be received no later than 5:00 p. m. eastern time on October 1, 2026, sealed proposals must be received no later than 5:00 p. m. eastern time on october 1, 2026

The base loan structure requires monthly principal and interest payments.

Selection will be based on the proposal determined to provide the best overall value and serve the city's interests.

A responsive proposer must be a bank, credit union, savings association, or other regulated financial institution authorized to conduct the proposed business in florida.

The base proposal must permit prepayment without penalty, premium, yield maintenance, makewhole amount, minimum interest, or other charge.

Written questions must be sent to the city manager at ***@***. *. * by 5:00 p. m. eastern time on September 22, 2026. written questions must be sent to the city manager at ***@***. *. * by 5:00 p. m. eastern time on september 22, 2026.

A proposer may be disqualified if its authority, condition, or capacity is not adequately established.

The city requests pricing for two alternatives: an 800, 000 loan alternative and a 1, 000, 000 loan alternative.

The bidrfp due date is Monday, July 13, 2026, at 2:00 PM.

The bid submission deadline is thirty (30) calendar days after the issue date, at 2:00 PM local time, which is June 15, 2026.

The bid notice does not explicitly detail payment terms for the financing itself, but it requests respondents to state whether payments are monthly, quarterly, semiannual, or annual and to provide amortization schedules.

The city will evaluate responses based on criteria including interest rate, net interest cost, total debt service, rate lock protection, financing structure, amortization, payment frequency, term options, debt service flexibility, all fees, costs of issuance, bank counsel costs, closing costs, ongoing administrative costs, legal security structure, prepayment, call, refinancing, early payoff flexibility, experience with Florida municipalities, responsiveness, completeness, statutory disclosures, ability to close, financial strength, references, service approach, and local/regional public sector banking support. The city is not obligated to award to the lowest stated interest rate if another proposal is determined to provide the best overall value.

Respondents must demonstrate that they are qualified, authorized, and capable of providing the requested municipal financing. This includes providing legal name, principal office, evidence of authorization to conduct business in Florida, confirmation of entity type, credit ratings, description of regulatory actions or litigation, identification of the proposed lending team, and references for public sector clients.

Any protest, objection, or challenge concerning this RFQ, the ranking, or intended award must be filed in accordance with the city's procurement policies, ordinances, or procedures then in effect. Respondents are responsible for timely filing.

Violating the cone of silence procurement communication rules, which prohibits lobbying or attempting to influence city officials outside the authorized process, may result in disqualification.

The estimated financing amount is approximately $1,500,000.

The bid notice states that all construction work included in the awarded designbuild scope must be substantially complete no later than September 30, 2026.

The city intends to select the most qualified firm whose qualifications, team, approach, schedule, compliance plan, and experience best serve the citys interests and the required deadline.

A respondent must demonstrate that the designbuild team has the capacity, credentials, experience, and availability necessary to complete this project under the accelerated schedule, including at a minimum, legal authority to conduct business in Florida, Florida licensed engineers, and at least three comparable water/wastewater utility infrastructure projects within the last seven years.

The city may require liquidated damages, milestone damages, recovery of funding loss, or other remedies in the final contract if the completion deadline is not met.

Any protest or challenge to this solicitation, the evaluation process, ranking, intended award, or award must be submitted in accordance with applicable city procurement procedures, ordinances, rules, and Florida law.

Unauthorized lobbying, contact with city commissioners or evaluation committee members concerning this RFQ, or attempts to influence the procurement outside the stated process may result in disqualification.

The submittal deadline for proposals is April 29, 2026, at 2:00 PM local time. The bid notice does not specify a deadline for the delivery of services.

The bid notice states that compensation will be negotiated with the top-ranked firm after qualification ranking, and respondents shall not include a fee proposal in the initial submittal unless specifically requested. The agreement may be structured with various compensation structures, including lump sum, not-to-exceed, phase-based, or hourly rates.

The bid notice indicates that responsive submittals will be evaluated based on qualifications, experience, approach, staffing, and related non-price factors. Firms will be ranked in order of demonstrated competence and qualifications, and negotiations will commence with the highest-ranked firm.

Respondents must demonstrate current authorization to do business in Florida, current Florida licensure for the prime professional engineer, demonstrated experience with municipal wastewater collection system planning, design, permitting, and implementation, experience with grant-funded utility projects, ability to provide or manage subconsultant services, and experience supporting public sector procurements.

The bid notice does not require the submission of samples.

The deadline for written questions concerning this solicitation is April 20, 2026, at 5:00 PM. The city anticipates issuing any final addendum or written responses on or before April 22, 2026.